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Federal Incorporation

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  • Canada (Federal) Holding Company Package

    Canada (Federal) Holding Company - a corporation incorporated in Canada that exists mainly to own assets or shares of other companies, rather than run day-to-day operations. Whether numbered or named, it can be registered within 4 business hours.

    Rush processing available - numbered or named company registration completed within 4 hours
    Articles of Incorporation prepared by our legal team
    Optional Corporate Bylaws, Minute Book, and WCB registration
    Optional CRA registrations (Business Number, GST/HST, Payroll, Import & Export)
    Registered Address and Agent for Service available for certain jurisdictions

  • Federal Non-Profit Registration

    A federal non-profit is an organization incorporated under the Canada Not-for-profit Corporations Act. We can file it as fast as one business day for an affordable starting price of $799.

    Incorporate your Federal Non-profit quickly, starting from just $799.
    Fast turnaround: filings completed in as little as one business day.
    Fully compliant under the Canada Not-for-profit Corporations Act.
    Ideal for organizations not seeking charitable status in the future.
    Simplified process with expert guidance, so you focus on your mission, not paperwork.

  • Federal Registered Charity

    A federal registered charity is a federal non-profit organization incorporated under the Canada Not-for-profit Corporations Act.

    For registration of charity status with Canada Revenue of a Federal Non-profit Corporation
    Fast turnaround: filings completed in as little as one business day.
    Fully compliant under the Canada Not-for-profit Corporations Act.
    Articles of Incorporation, bylaws and minute book are drafted by our legal team
    Simplified process with expert guidance, so you focus on your mission, not paperwork.

  • Federal Co-operative with Share Capital Package

    A member-owned cooperative with share capital allows members to invest via share purchases and potentially earn returns based on their investment or usage. We have simplified the incorporation processes for cooperatives in Ontario, providing direct access to corporate registry systems. Our legal team guarantees adherence to the requirements of the Co-operative Corporations Act.

    What Makes This Different

    • Ownership by members in a democratic system — every member is entitled to one vote, no matter the number of shares they possess.
    • Facilitates fundraising by allowing members to buy shares and allocating profits according to their level of patronage or investment.
    • Ideal for organizations that include member investments and financial returns in their value proposition.

    Package Includes

    • Rush queue available — Submit in 2 hours
    • Articles of Incorporation drafted by legal team
    • Can add Corporate bylaws, minutes and WCB account
    • Can add CRA accounts (Business Number, GST, Payroll, Export, Import)
    • Registered Address available

  • Services & Fees

  • Help Section

  • What services can be added?

    With an experienced in-house legal and accounting team, Incorporation Agency Canada is a trusted registered member of multiple government units. We offer a full suite of incorporation and corporate maintenance services, including:

    • NUANS Name Search & Approval
    • Custom By-laws & Articles of Incorporation
    • CRA (Canada Revenue Agency) Account Setup
    • WSIB (Workplace Safety and Insurance Board) Registration
    • Corporate Seal & Minute Book Binder
    • Annual Return Filings & Corporate Maintenance
    • Domain name reservation
    • Business Address Services
    • Express Registration Service
    • ...and much more
  • Can I get help placing an order?

    Yes! Our customer service team is available to offer general assistance (note: we do not provide legal advice).

    You can reach us by phone at 647-945-7923 during business hours.

  • Is It a one-time fee?

    Yes, incorporation is a one-time payment with no recurring monthly or annual fees from us.

  • Are the corporate documents legally valid?

    Absolutely. The Certificate of Incorporation and Articles of Incorporation are issued by the official Ontario Corporate Registry.

    Our in-house legal team drafts the articles, and you may opt for custom versions to fit your specific needs.

  • How will I receive the documents?

    You can place an order online using a credit card or e-transfer. Once your order is reviewed and processed, we’ll register the company and deliver the documents either by email or postal mail, depending on your preference.

  • Why corporation key is recommended?

    Your Company Key is the only way to update your profile with the government. The Company Key allows you to update owners’ information, file annual returns, and make any other business changes through the Federal Corporation Registry.

  • Do you offer post-incorporation services?

    Yes, we offer three levels of maintenance to keep your federal corporation compliant:

    • Annual Return Filing: We submit your mandatory annual corporate return to the registry to keep the business in good standing.
    • Phone Support: Get help with your corporate questions and updates.
    • Complete Maintenance: Includes Annual Return Filing, Phone Support, and processing of Notices of Change (e.g., director or address updates).

  • Company Name

  • Example: Joe Movers Ltd.
  • Example: Déménageurs Joe Ltd.
  • Example: Déménageurs Joe Movers Ltd.
  • Note: The above two documents should look like these: and Sample NUANSand Sample Name Approval
  • Accepted file types: \, Max. file size: 32 MB.
  • Accepted file types: \, Max. file size: 32 MB.

  • We Obtain Name Pre-Approval for You

  • Trade Name / DBA

  • Trade Name Information
    Adding a Trade Name is a very common practice by business owners to take advantage on business sign, bank cheque, business card, brand logo, and future trademark.
    Example:
    "1234567 B.C. Ltd." is the legal name and "Joe Movers" is the trade name.
  • Trade Name Information
    Adding a Trade Name is very common practice by business owners to take advantage on business sign, bank cheque, business card, brand logo, and future trademark.
    An example:
    The legal name of walmart is "Wal-Mart Stores, Inc." whille its trade name is "Walmart".

  • Help Section

  • What is a numbered company?
    When incorporating a company, it’s assigned a corporation number. If you choose not to name your business, this number becomes its official name—for example, 1000044599 Canada Inc. The main advantage of a numbered company is that it skips the NUANS name search and approval process, which saves time and reduces costs. However, the downside is that it doesn’t provide a marketable brand name for use in advertising, signage, or brand development.
  • Why I need Name Approval?
    Prior to incorporate a named federal corporation, the name must be pre-approved by Corporations Canada. To submit a name pre-approval request, Corporations Canada asks for a valid Nuans report. Therefore, reserving a valid Nuans report is the first step, obtaining the name pre-approval is the second step and registering the corporation is the third step.
  • Which Legal Ending to choose?
    By law, every corporate name must include a legal ending. The government allows six options (like Inc., Ltd., or Corp.), all of which carry the same meaning. Choose the one that complements your business name best.
  • Any rules for corporation's name?
    Generally a name should have two elements: distinctive and descriptive. The distinctive element can't be common English word, it has to be unique or made up words while descriptive element can be common English words. An example is "Mike Construction". In this name 'Mike' is the distinctive/unique element; 'Construction' is the descriptive element. Put your ideal name, if doesn't work, we will guide you.
  • What is a numbered company with a trade name?
    The biggest advantage of a numbered company is is skipping the Nuans name search and name approval step. Therefore, the incorporation process is relatively faster and less expensive. However, the biggest disadvantage of a numbered company is, it does not have have a brand name for the purpose of marketing, business signs, and developing a brand. This disadvantage can be easily resoloved by adding a trade name.
  • What are the benefits of a trade name?
    A trade name (also called an Operating Name) allows a company to operate under a different name than its legal one. Benefits include: a) Shortening the name for advertising, signage, and brand development. b) Helping meet requirements for certain municipal permits or licenses. c) Creating a recognizable brand identity.

  • Please select the province of headoffice for this corporation.

  • ⚠️ Important: Physical Office Address Requirement

    A physical office address is required in this province. P.O. box or virtual mail box address is not acceptable.

    If you do not have a physical address, we offer address and mail scanning service.

  • Help Section

  • What are the requirements for a corporation’s address?
    • The address must be a physical location within Ontario.
    • P.O. Boxes and virtual addresses are not permitted.
    • All official correspondence and legal documents related to the corporation will be sent to this address.
  • What is the difference between the 2 Address options?
    The address service alone with provide your company with a registered address that will allow for it to comply with the registration requirements. This address is not for operations. Solely for registration purposes.The mail scanning to email service is for forwarding all email digitally to you if the address receives any government-related mail for your company.
  • What is an address with mail scanning service?
    The Address Service is an annual mail-handling and document-scanning solution we offer to corporations that do not have a local physical address. This service can be renewed yearly for a similar fee. Any government or corporation-related mail received on your behalf will be scanned and emailed directly to you, if the service is selected.
  • How can I change my address in the future?
    You can update your corporation’s registered address at any time by filing a Notice of Change with the BC Corporate Registry. Many businesses initially use a residential address during incorporation and update it later once they acquire a commercial or office location.

  • Timeline

  • DD slash MM slash YYYY

  • Help Section

  • Electronic vs. Printed Documents
    If you select electronic documents, we will email PDF copies to the billing email address you provide. You also have the option to receive both: electronic copies by email and printed hard copies sent by mail.
  • Can I set a future incorporation date?
    Yes, you can choose a future date for incorporation. However, the selected date must be no earlier than today and no more than 10 business days ahead in British Columbia.
  • What is the main activity?
    The main activity refers to your business’s primary line of work. Please provide one activity, described in one or two words, so we can accurately match it with the options in the government’s classification system.

  • Director & Incorporator

    The directors are the incorporators by default. If you would like to set up differently, please contact us after order placement.

  • 1st Director

  • 2nd Director

  • 3rd Director

  • 4th Director

  • 5th Director

  • Note for Corporations with More Than 5 Directors

    Please upload a document (.pdf, .doc, or .docx only) or email us the following information for each individual:

    • Full legal name
    • Complete residential address
    • Canadian residency status (Citizen, Permanent Resident, or Non-Resident)
    • Position(s) held in the company (Director, Shareholder, Officer)
    • If Officer, specify title (e.g., CEO, President, Secretary)
    Example:
    6175 Strathcona PL Nanaimo, BC, V9T 0A1, Citizen, Director & CEO
  • Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

  • Help Section

  • Impact of adding additional director(s)
    Each director has equal power and control over the corporation (by majority vote). The directors manage the corporation's business. You may add an additional director whom you trust. Note: BC has no residency requirement for directors; they can be from anywhere in the world.
  • Can I add or remove a director later?
    Yes. At least one director must be listed at the time of incorporation. You can update the director information at any time in the future by filing a Notice of Change with the BC Corporate Registry. If you opt for our Complete Maintenance package, director changes can be made at no additional cost.
  • What are the requirements to be a director?
    A director is responsible for overseeing the corporation's operations. To qualify as a director in BC: Must be 18 years or older. Must be an individual (not another corporation). Must not be bankrupt. (BC has no residency requirement).
  • Are you incorporating on behalf of a alient?
    If you are a lawyer, accountant, or service provider setting up the corporation for a client, do not enter your own name in this section. It should reflect the actual owner(s) or director(s) of the corporation. Note: We do not contact directors directly. All communication is handled through the person listed in the billing address.

  • Custom Clauses & Provisions

  • The classes and any maximum number of shares that the corporation is authorized to issue:
  • Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
  • The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
  • Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
  • Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

  • ⚠️ Important: Corporate Bylaws & Minutes Requirement

    Keeping bylaws and minutes is MANDATORY according to the CBCA act. We left this section as a choice on purpose because many of our clients are lawyers who prefer to draft the bylaws on their own. Choosing not to include it indicates the following:

    • You will file yourself to add officers (CEO, President etc.)
    • You will file yourself to add shareholders (owners to this company)
    • You will file to define who owns what percentage of shares
    • You will prepare documents on corporation's borrowing powers
    • You will add shareholder termination clause
    • You will add director's rights & responsibilities
    • You will add shareholder's rights & responsibilities
    • You will make your own Central Securities Register
    • You will add the dispute resolution clause
  • Standard Bylaws & Minutes
    ✔ Definitions and Interpretations✔ Adding Officers (CEO, President)✔ Adding Shareholders
    ✔ Share Distribution (who owns what percentage)✔ Director's Resolutions✔ Central Securities Register
    ✔ Borrowing Powers✔ Share Classes✔ Share Transfer Rules

  • Help Section

  • What is standard clause in the articles?
    Standard provisions are used by default in the Notice of Articles and the internal By-laws for a wide range of standard BC businesses and everyday operations. These are flexible and non-restrictive.
  • May I amend the articles?
    Yes. The initial Notice of Articles is filed with the government. After incorporation, these articles can be modified by filing Articles of Amendment with the BC Corporate Registry, along with the required fees.
  • What is company bylaws & minutes?
    Corporate By-laws (or company constitution) are the internal rules, rights, and policies set by a corporation. They, along with the Minutes (records of meetings), are part of the required Corporate Records that ensure no rules conflict with the BC Business Corporations Act (BCA). Banks often require By-laws to open an account.
  • May I customize share classes?
    In the next section, you will be asked to choose share classes. The default structure works for most small businesses, but you may customize the classes, rights, and restrictions to align with a complex ownership or tax plan.
  • Is this expense tax ceditable?
    Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable.

  • Personalized Share Classes

  • Creating custom share classess requires careful consideration and may need specialized drafting by our specialists. You can upload OR email us your custom requirements. Our registry agent might contact you for further information.
  • Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

  • Share Structure

  • Help Section

  • What is share and why need it?
    Since a corporation is a separate legal entity from its owners, it is owned only by owning its shares. The corporation's capital and equity are divided into pieces, and each piece is called a share. Owning shares gives you a proportional claim on the company's profits and assets.
  • Can I change share price in future?
    For simplicity of corporate filing, most people set up a low or nominal share price (like $1) in the beginning. Eventually, the authorized share capital (including share price and share numbers) can be adjusted later by filing Articles of Amendment and updating your corporate records.
  • What is class A and B shares?
    Shares are classified to define owner rights. Class A common voting share owners have voting rights to change the corporation's policies and rules. Class B common non-voting share owners do not have such rights, often used for tax planning or investors who do not wish to be involved in management.

  • Shareholders

  • First Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • Note for Corporations with More Than 5 Shareholders

    Please upload a document (.pdf, .doc, or .docx only) or email us the following information for each individual:

    • Full legal name
    • Complete residential address
    • Canadian residency status (Citizen, Permanent Resident, or Non-Resident)
    • Position(s) held in the company (Director, Shareholder, Officer)
    • If Officer, specify title (e.g., CEO, President, Secretary)
    Example:
    6175 Strathcona PL Nanaimo, BC, V9T 0A1, Citizen, Director & CEO
  • Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

  • Help Section

  • What does shareholder mean?
    In simple language, the shareholders are the owners of the corporation. If a corporation has 1 shareholder, regardless of the number of shares, the single shareholder owns 100% of the corporation.
  • How to set up share class?
    A corporation has 2 shareholders: John and Mike. Case 1: Both owners have rights to vote: Assign class A to both. Case 2: Only John has voting rights: Assign class A to John and class B to Mike.
  • How to set up share number?
    Share numbers must be whole numbers. Case 1: John, Mike and Ali own same percentage: Assign exact same number to each. Case 2: John owns 40%, Mike owns 30% and Ali owns 30%: Assign shares 40 to John, 30 to Mike and 30 to Ali. Case 3: Avoid decimals by scaling up the proportion. E.g., for 51%, 24.5%, 24.5%, assign 102, 49, and 49 shares.
  • Can I change share details in future?
    Yes. You can change share price, share number, and shareholders at any time by filing the appropriate corporate documents and updating the central share register (corporate records).

  • Corporation's Officer(s)

  • First Officer

  • 2nd Officer

  • 3rd Officer

  • 4th Officer

  • 5th Officer

  • Note for Corporations with More Than 5 Officers

    Please upload a document (.pdf, .doc, or .docx only) or email us the following information for each individual:

    • Full legal name
    • Complete residential address
    • Canadian residency status (Citizen, Permanent Resident, or Non-Resident)
    • Position(s) held in the company (Director, Shareholder, Officer)
    • If Officer, specify title (e.g., CEO, President, Secretary)
    Example:
    6175 Strathcona PL Nanaimo, BC, V9T 0A1, Citizen, Director & CEO
  • Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

  • Help Section

  • Why official email is needed?
    The company's official email is added to the company profile. Your corporation's notifications, warnings, and messages from the government (BC Registry, CRA, etc.) go directly to this email address. If you need to reset your Company Key at any time, the reset code will be sent to this email.
  • What is an officer's role?
    The corporation's officers (President, CEO, VP, Secretary, etc.) are appointed by the directors to manage the business's daily operations. They are given legal authority to act on the corporation's behalf in almost all lawful business-related activities.
  • Can one individual be in multiple roles?
    Yes. Most corporations, in the beginning, assign a single individual in multiple roles (Director, Incorporator, Officer, and Shareholder). With the growth of the company, these roles can be re-distributed among other individuals.
  • What are the usual positions/designations?
    Normally, the designations 'President' or 'CEO' is assigned to the primary director or the most important individual. The next roles are VP, Treasurer, Secretary, Administrative Assistant, etc.

  • Compliance Filing (Mandatory)

  • CRA business number and corporate tax ID both are unique 9-digit number assigned to your corporation by the Canada Revenue Agency. Every corporation must have these two accounts for filing with CRA.
  • A federal corporation key is a unique 8-digit secure password issued by Corporations Canada, which is mandatory for filing annual returns, updating director information, or changing registered office addresses.

  • Help Section

  • Why mandatory filing is left as an option?
    Since we manage orders from various law firms and accountants, we made the mandatory filing an option, as these firms are capable of completing the filings on their own.
  • What is CRA Business Number?
    A CRA Business Number (BN) is a unique 9-digit identifier issued by the Canada Revenue Agency to Canadian businesses to streamline dealings with federal, provincial, and municipal governments. It is required for activities like GST/HST registration, payroll, corporate income tax, or importing/exporting, remaining the same even if the business changes.
  • What is a corporate tax ID?
    A CRA Corporate Tax ID, or Corporation Income Tax Program Account, is a 15-character identifier for Canadian corporations, consisting of a 9-digit Business Number (BN), a 2-letter program identifier (usually "RC"), and a 4-digit reference number. a 15-character identifier for Canadian corporations, consisting of a 9-digit Business Number (BN), a 2-letter program identifier (usually "RC"), and a 4-digit reference number. It is required for filing corporate income taxes and is assigned upon incorporation.
  • Why corporation key is recommended?
    Your Company Key is the only way to update your profile with the government. The Company Key allows you to update owners’ information, file annual returns, and make any other business changes through the Federal Corporation Registry.
  • Extra-provincial registration is MANDATORY as per legislation of the province. This is a licence that permits openning a bank account and operation in the designated province.

  • Alberta-Specific Addons

  • BC-Specific Addons

  • Manitoba-Specific Addons

  • New Brunswick-Specific Addons

  • Newfoundland-Specific Addons

  • NWT-Specific Addons

  • Nova Scotia-Specific Addons

  • Nunavut-Specific Addons

  • Ontario-Specific Addons

  • PEI-Specific Addons

  • Quebec-Specific Addons

  • Saskatchewan-Specific Addons

  • Yukon-Specific Addons

  • Recommended Options

  • Help Section

  • Why extra-provincial registration is mandatory?
    Extra-provincial registration is the necessary legal procedure for registering a federal corporation in every Canadian province or territory where it operates, ensuring adherence to local regulations. Although federal incorporation allows for business activities throughout Canada, this process is essential to formally create a legal presence, pay provincial taxes, open bank accounts, or maintain offices in those areas.
  • Can I open a bank account without an extra provincial registration?
    Extra-provincial registration is a regulatory requirement for conducting business activities. As such, it is legally essential for any operations, including the opening of a bank account. 
  • Is WCB registration mandatory?
    Workers' Compensation Board (commonly known as WCB, WSIB in Ontario, WorkSafeBC in BC, WorkSafeNB in NB, CNESST in Quebec, WSCC in NWT & Nunavut, WorkplaceNL in NL ) registration is the essential legal step for incorporated businesses to register with their provincial workers' compensation board, usually within 10 days of employing your first worker. This process offers no-fault insurance for workplace injuries, covering both medical costs and wage replacement, while also shielding the corporation from legal action.
  • Who needs a GST account?
    If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required. Customer's invoice or receipt must show the HST number. Unable to collect HST may cause penalty by CRA.
  • Who needs a payroll account?
    If you hire employees (including yourself if you intend to pay yourself a salary), you need a Payroll Account Number (RP0001). If you do not have an employee, your own salary or a family member's salary can be processed through the payroll account for tax planning benefits.
  • What is import account?
    If your business involves importing physical goods from outside Canada, it is required. The Canada Border Services Agency (CBSA) uses this account (part of the BN) to process customs clearance and duties.
  • What is export account?
    If your business involves exporting physical goods outside of Canada, it is required. The Canada Border Services Agency (CBSA) uses this account to process the required export documentation.

  • Corporate Supplies

  • Help Section

  • What is share certificate?
    Share certificates are legal and official proof of ownership of a corporation. Banks may ask to see them to open an account. Most people choose 5 share certificates to save costs; some choose 10 or 20. It includes blank certificates in case you want to add a spouse, child or friend as a shareholder in future.
  • Do I need a corporate seal?
    While not legally required by the BC Business Corporations Act, a corporate seal is a tool used to stamp or emboss a company's important documents (contracts, minutes, leases) to show that the document is certified by the corporation's Board of Directors. It is still widely used for formality and may be required by certain lenders.
  • How supplies will be shipped?
    Supplies (minute book binder, seal, share certificates) will be shipped by Canada Post to your corporation's mailing address.

  • Annual Services

  • Help Section

  • What is Corporate Support?
    Yes, we offer 3 types of post-incorporation and maintenance service: Annual Return: At the end of the year, we will file the mandatory annual corporate report for you. Phone Support: Includes corporate updates (address change, director's change, shareholder change, officer change). Complete Maintenance: Annual Return + Phone Support + Notice of Changes.
  • Why do I need Annual Return?
    The Annual Report must be filed with the BC Corporate Registry for every BC corporation every year (regardless of whether you conducted business) to keep the corporation in "Good Standing." Failure to file the Annual Report can eventually lead to the corporation being dissolved by the government.
  • What is domain name?
    We recommend reserving a domain name in your business name. If your domain name is taken by a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
  • What is Business Email address?
    A Business Email Address is the one that has your business name in it and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)

  • Help Section

  • Notes on the draft review service
    The package does not include the extract of the draft version from governmental systems and sending it to our customers. Should you wish to review the draft before the final submission, this option is available. Be informed that your chosen service speed determines when the draft copy is emailed to you. If we don't receive your green signal within a designated timeframe, our representative will proceed with the final submission and subsequently deliver the relevant company establishment documents to you.
  • Details on the shipping options
    Canada Post offers the following options for shipping an item within Canada:
    • Xpresspost Certified: is a service for sending documents that captures the recipient's signature upon delivery of the item. This service is ideal for sending important notices as well as legal and court documents.
    • Expedited: is fast, cost-effective ground shipping within Canada. All items can be tracked and have on-time guarantees.
    • Regular Parcel: is a cost-effective ground delivery service available to customers.
  • Should I list my business on google map?
    Listing a business on Google helps by increasing its visibility in Google Search and Maps, which can attract more customers and build trust. It allows you to manage your business information, connect with customers through posts and reviews, and provide direct ways for them to do business with you, such as ordering or booking.
  • How a logo can help my business?
    Strengthen your registered business and develop a brand with a unique logo. A logo for a registered business name is an essential initial step toward a successful trademark application later on. Our skilled graphic designers have received excellent feedback from many Canadian entrepreneurs.

  • Price Summary

  • Alberta-Specific Addons

  • BC-Specific Addons

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  • Newfoundland-Specific Addons

  • NWT-Specific Addons

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  • Additional Services

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  • Contact Us

    About Us
    Email: info@mdlegals.ca
    Tel: 647-945-7923
    Fax: 647 945 7922
    Business Hours:
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  • Our Locations

    Ontario: 102-1270 Central Pkwy W, ON L5C 4P4
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