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  • Business Update
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  • Incorporation
    • Regular Corporation
      • Ontario Incorporation
      • Alberta Incorporation
      • BC Incorporation
      • Federal Incorporation
      • New Brunswick Incorporation
      • Saskatchewan Incorporation
      • Quebec Incorporation
      • Manitoba Incorporation
      • Nova Scotia Incorporation
      • PEI Incorporation
      • Newfoundland Incorporation
      • Yukon Incorporation
      • Nunavut Incorporation
      • NWT Incorporation
    • Professional Corporation
      • Ontario Professional Corp
      • Alberta Professional Corp
      • British Columbia Professional Corp
      • New Brunswick Professional Corp
      • Saskatchewan Professional Corp
      • Quebec Professional Corp
      • Manitoba Professional Corp
      • Nova Scotia Professional Corp
      • Prince Edward Island Professional Corp
      • Newfoundland Professional Corp
      • Yukon Professional Corp
      • Nunavut Professional Corp
      • NWT Professional Corp
    • Holding/Parent Corporation
      • Federal Holding Corp
      • Ontario Holding Corp
      • Alberta Holding Corp
      • British Columbia Holding Corp
      • New Brunswick Holding Corp
      • Saskatchewan Holding Corp
      • Quebec Holding Corp
      • Manitoba Holding Corp
      • Nova Scotia Holding Corp
      • Prince Edward Island Holding Corp
      • Newfoundland Holding Corp
      • Yukon Holding Corp
      • Nunavut Holding Corp
      • NWT Holding Corp
    • Personal Real Estate Corp
      • Ontario PREC
      • British Columbia PREC
      • Alberta PREC
      • Quebec PREC
      • Manitoba PREC
      • Saskatchewan PREC
      • Nova Scotia PREC
    • Extra-Provincial Registration
    • Shelf Corporations For Sale
    • Non-Resident Options
  • Business Registration
    • Sole Prop (Single Owner)
      • Ontario Sole Prop
      • Alberta Sole Prop
      • British Columbia Sole Prop
      • New Brunswick Sole Prop
      • Saskatchewan Sole Prop
      • Quebec Sole Prop
      • Manitoba Sole Prop
      • Nova Scotia Sole Prop
      • Prince Edward Island Sole Prop
      • Newfoundland Sole Prop
      • Yukon Sole Prop
      • Nunavut Sole Prop
      • NWT Sole Prop
    • Trade Name (Operating/DBA)
      • Ontario Trade Name
      • Alberta Trade Name
      • British Columbia Trade Name
      • New Brunswick Trade Name
      • Saskatchewan Trade Name
      • Quebec Trade Name
      • Manitoba Trade Name
      • Nova Scotia Trade Name
      • Prince Edward Island Trade Name
      • Yukon Trade Name
      • Nunavut Trade Name
      • NWT Trade Name
    • General Partnership (Common)
    • Limited Partnership (LP)
    • LLP (Selected Professionals)
    • Master Business License (MBL)
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      • Federal Not-For-Profit
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      • Ontario Co-Operative
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  • Business Update
    • Changes
      • Director Change
      • Shareholder Change
      • Officer Change
      • Corporation Name Change
      • Corporation Address Change
      • Articles of Amendment
      • Business Changes (Unincorporated)
    • Filings
      • Initial Return within Deadline
      • Initial Return After Deadline
      • Annual Return (Registry)
      • Dissolve a Business
      • Revive a Business
      • Continuance (Change Jurisdiction)
      • Extra-Provincial Registration
      • Amalgamation (Merge Corps)
  • Nuans® & Search
    • Nuans® Reservation Report
    • Ontario Company Key
    • Name Pre-Approval
    • Name Pre-Search
    • Business Profile Report
    • Business Certificate of Status
    • Land Title Search
    • VIN Search
    • Bankruptcy Search
    • PPSA Search
  • Intellectual Property
    • Trademark
      • Canadian Trademark
      • United States Trademark
      • Modify a TM Order
      • Amend a TM Application
      • Trademark Reports
    • Copyright
      • Copyright Registration
      • Copyright Correction
      • Copyright Search
      • Copyright Records
  • Legal & Notary
    • Corporate Support
      • Corporate Bylaws & Minutes
      • Corporate Seal
      • Share Certificates
      • Annual Support
    • Walk in Services (Edmonton)
      • Notary Services
      • Affidavit Preparation
      • Statutory Declaration
      • Child Travel Consent
      • Custom Document Preparation
    • Legal Contract Preparation
      • Partnership Agreement
      • Shareholder Agreement
      • Employment Contract
      • Last Will & Testament
      • Islamic Will and Testament
      • Confidentiality Agreement
      • Residential Lease Agreement
      • Joint Venture Contract
      • Business Purchase Agreement
      • Service Agreement
      • Power of Attorney
  • Accounting
    • Accounts Set up
      • Business Number (BN)
      • Corporate Tax ID
      • GST/HST Account
      • Payroll Account
      • Import Account
      • Export Account
      • QST Application
      • PST Application
      • WCB Application
    • Accounting Filing
      • Corporate Tax Return
      • GST Return
      • Payroll Service Set Up
  • Support
    • Marketing
      • Domain, Email & Website
      • Logo Design
      • List a Business on Google Map
    • Registry Support
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      • Agent Service
    • Non-Resident
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      • Branch (extra-provincial) in Canada
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Federal Incorporation

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Canada (Federal) Holding Company Package

Canada (Federal) Holding Company - a corporation incorporated in Canada that exists mainly to own assets or shares of other companies, rather than run day-to-day operations. Whether numbered or named, it can be registered within 4 business hours.

Rush processing available - numbered or named company registration completed within 4 hours
Articles of Incorporation prepared by our legal team
Optional Corporate Bylaws, Minute Book, and WCB registration
Optional CRA registrations (Business Number, GST/HST, Payroll, Import & Export)
Registered Address and Agent for Service available for certain jurisdictions

Federal Non-Profit Registration

A federal non-profit is an organization incorporated under the Canada Not-for-profit Corporations Act. We can file it as fast as one business day for an affordable starting price of $799.

Incorporate your Federal Non-profit quickly, starting from just $799.
Fast turnaround: filings completed in as little as one business day.
Fully compliant under the Canada Not-for-profit Corporations Act.
Ideal for organizations not seeking charitable status in the future.
Simplified process with expert guidance, so you focus on your mission, not paperwork.

Federal Registered Charity

A federal registered charity is a federal non-profit organization incorporated under the Canada Not-for-profit Corporations Act.

For registration of charity status with Canada Revenue of a Federal Non-profit Corporation
Fast turnaround: filings completed in as little as one business day.
Fully compliant under the Canada Not-for-profit Corporations Act.
Articles of Incorporation, bylaws and minute book are drafted by our legal team
Simplified process with expert guidance, so you focus on your mission, not paperwork.

Federal Co-operative with Share Capital Package

A member-owned cooperative with share capital allows members to invest via share purchases and potentially earn returns based on their investment or usage. We have simplified the incorporation processes for cooperatives in Ontario, providing direct access to corporate registry systems. Our legal team guarantees adherence to the requirements of the Co-operative Corporations Act.

What Makes This Different

  • Ownership by members in a democratic system — every member is entitled to one vote, no matter the number of shares they possess.
  • Facilitates fundraising by allowing members to buy shares and allocating profits according to their level of patronage or investment.
  • Ideal for organizations that include member investments and financial returns in their value proposition.

Package Includes

  • Rush queue available — Submit in 2 hours
  • Articles of Incorporation drafted by legal team
  • Can add Corporate bylaws, minutes and WCB account
  • Can add CRA accounts (Business Number, GST, Payroll, Export, Import)
  • Registered Address available
Choose Incorporation Package

Services & Fees

Articles of Incorporation
Certificate of Incorporation
CRA Business Number
Corporate Tax ID
Federal Corporation Key

Registration Only
Registration + Compliance

Help Section

What services can be added?

With an experienced in-house legal and accounting team, Incorporation Agency Canada is a trusted registered member of multiple government units. We offer a full suite of incorporation and corporate maintenance services, including:

  • NUANS Name Search & Approval
  • Custom By-laws & Articles of Incorporation
  • CRA (Canada Revenue Agency) Account Setup
  • WSIB (Workplace Safety and Insurance Board) Registration
  • Corporate Seal & Minute Book Binder
  • Annual Return Filings & Corporate Maintenance
  • Domain name reservation
  • Business Address Services
  • Express Registration Service
  • ...and much more
Can I get help placing an order?

Yes! Our customer service team is available to offer general assistance (note: we do not provide legal advice).

You can reach us by phone at 647-945-7923 during business hours.

Is It a one-time fee?

Yes, incorporation is a one-time payment with no recurring monthly or annual fees from us.

Are the corporate documents legally valid?

Absolutely. The Certificate of Incorporation and Articles of Incorporation are issued by the official Ontario Corporate Registry.

Our in-house legal team drafts the articles, and you may opt for custom versions to fit your specific needs.

How will I receive the documents?

You can place an order online using a credit card or e-transfer. Once your order is reviewed and processed, we’ll register the company and deliver the documents either by email or postal mail, depending on your preference.

Why corporation key is recommended?

Your Company Key is the only way to update your profile with the government. The Company Key allows you to update owners’ information, file annual returns, and make any other business changes through the Federal Corporation Registry.

Do you offer post-incorporation services?

Yes, we offer three levels of maintenance to keep your federal corporation compliant:

  • Annual Return Filing: We submit your mandatory annual corporate return to the registry to keep the business in good standing.
  • Phone Support: Get help with your corporate questions and updates.
  • Complete Maintenance: Includes Annual Return Filing, Phone Support, and processing of Notices of Change (e.g., director or address updates).
What type of company you want?

Company Name

Example: Joe Movers Ltd.
Example: Déménageurs Joe Ltd.
Example: Déménageurs Joe Movers Ltd.
Nuans Report and Name Approval*
Note: The above two documents should look like these: and Sample NUANSand Sample Name Approval
Accepted file types: \, Max. file size: 32 MB.
Accepted file types: \, Max. file size: 32 MB.

We Obtain Name Pre-Approval for You

Choose Name Processing Queue

Trade Name / DBA

Trade Name Information
Adding a Trade Name is a very common practice by business owners to take advantage on business sign, bank cheque, business card, brand logo, and future trademark.
Example:
"1234567 B.C. Ltd." is the legal name and "Joe Movers" is the trade name.
Trade Name Information
Adding a Trade Name is very common practice by business owners to take advantage on business sign, bank cheque, business card, brand logo, and future trademark.
An example:
The legal name of walmart is "Wal-Mart Stores, Inc." whille its trade name is "Walmart".
Do you want to add a trade name?

Help Section

What is a numbered company?
When incorporating a company, it’s assigned a corporation number. If you choose not to name your business, this number becomes its official name—for example, 1000044599 Canada Inc. The main advantage of a numbered company is that it skips the NUANS name search and approval process, which saves time and reduces costs. However, the downside is that it doesn’t provide a marketable brand name for use in advertising, signage, or brand development.
Why I need Name Approval?
Prior to incorporate a named federal corporation, the name must be pre-approved by Corporations Canada. To submit a name pre-approval request, Corporations Canada asks for a valid Nuans report. Therefore, reserving a valid Nuans report is the first step, obtaining the name pre-approval is the second step and registering the corporation is the third step.
Which Legal Ending to choose?
By law, every corporate name must include a legal ending. The government allows six options (like Inc., Ltd., or Corp.), all of which carry the same meaning. Choose the one that complements your business name best.
Any rules for corporation's name?
Generally a name should have two elements: distinctive and descriptive. The distinctive element can't be common English word, it has to be unique or made up words while descriptive element can be common English words. An example is "Mike Construction". In this name 'Mike' is the distinctive/unique element; 'Construction' is the descriptive element. Put your ideal name, if doesn't work, we will guide you.
What is a numbered company with a trade name?
The biggest advantage of a numbered company is is skipping the Nuans name search and name approval step. Therefore, the incorporation process is relatively faster and less expensive. However, the biggest disadvantage of a numbered company is, it does not have have a brand name for the purpose of marketing, business signs, and developing a brand. This disadvantage can be easily resoloved by adding a trade name.
What are the benefits of a trade name?
A trade name (also called an Operating Name) allows a company to operate under a different name than its legal one. Benefits include: a) Shortening the name for advertising, signage, and brand development. b) Helping meet requirements for certain municipal permits or licenses. c) Creating a recognizable brand identity.

Please select the province of headoffice for this corporation.

⚠️ Important: Physical Office Address Requirement

A physical office address is required in this province. P.O. box or virtual mail box address is not acceptable.

If you do not have a physical address, we offer address and mail scanning service.

Do you have a physical address in the above province?
Corporation's Address
Address and mail scanning service

Help Section

What are the requirements for a corporation’s address?
  • The address must be a physical location within Ontario.
  • P.O. Boxes and virtual addresses are not permitted.
  • All official correspondence and legal documents related to the corporation will be sent to this address.
What is the difference between the 2 Address options?
The address service alone with provide your company with a registered address that will allow for it to comply with the registration requirements. This address is not for operations. Solely for registration purposes.The mail scanning to email service is for forwarding all email digitally to you if the address receives any government-related mail for your company.
What is an address with mail scanning service?
The Address Service is an annual mail-handling and document-scanning solution we offer to corporations that do not have a local physical address. This service can be renewed yearly for a similar fee. Any government or corporation-related mail received on your behalf will be scanned and emailed directly to you, if the service is selected.
How can I change my address in the future?
You can update your corporation’s registered address at any time by filing a Notice of Change with the BC Corporate Registry. Many businesses initially use a residential address during incorporation and update it later once they acquire a commercial or office location.

Timeline

Registry Queue (Business Hours)
Certificate of incorporation, articles of incorporation and corporate bylaws can be sent via email within the chosen timeline. Please note, the queue is based on business hours excluding holidays.

Documents Delivery Method
DD slash MM slash YYYY
Corporation's activity type

Help Section

Electronic vs. Printed Documents
If you select electronic documents, we will email PDF copies to the billing email address you provide. You also have the option to receive both: electronic copies by email and printed hard copies sent by mail.
Can I set a future incorporation date?
Yes, you can choose a future date for incorporation. However, the selected date must be no earlier than today and no more than 10 business days ahead in British Columbia.
What is the main activity?
The main activity refers to your business’s primary line of work. Please provide one activity, described in one or two words, so we can accurately match it with the options in the government’s classification system.

Director & Incorporator

The directors are the incorporators by default. If you would like to set up differently, please contact us after order placement.

1st Director

Residency status in Canada
Complete address

2nd Director

Residency status in Canada
Complete address

3rd Director

Residency status in Canada
Complete address

4th Director

Residency status in Canada
Complete address

5th Director

Residency status in Canada
Complete address

Note for Corporations with More Than 5 Directors

Please upload a document (.pdf, .doc, or .docx only) or email us the following information for each individual:

  • Full legal name
  • Complete residential address
  • Canadian residency status (Citizen, Permanent Resident, or Non-Resident)
  • Position(s) held in the company (Director, Shareholder, Officer)
  • If Officer, specify title (e.g., CEO, President, Secretary)
Example:
6175 Strathcona PL Nanaimo, BC, V9T 0A1, Citizen, Director & CEO
Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

Help Section

Impact of adding additional director(s)
Each director has equal power and control over the corporation (by majority vote). The directors manage the corporation's business. You may add an additional director whom you trust. Note: BC has no residency requirement for directors; they can be from anywhere in the world.
Can I add or remove a director later?
Yes. At least one director must be listed at the time of incorporation. You can update the director information at any time in the future by filing a Notice of Change with the BC Corporate Registry. If you opt for our Complete Maintenance package, director changes can be made at no additional cost.
What are the requirements to be a director?
A director is responsible for overseeing the corporation's operations. To qualify as a director in BC: Must be 18 years or older. Must be an individual (not another corporation). Must not be bankrupt. (BC has no residency requirement).
Are you incorporating on behalf of a alient?
If you are a lawyer, accountant, or service provider setting up the corporation for a client, do not enter your own name in this section. It should reflect the actual owner(s) or director(s) of the corporation. Note: We do not contact directors directly. All communication is handled through the person listed in the billing address.
Articles of Incorporation
A Custom Articles of Incorporation allow you to establish a distinctive legal framework for your company by incorporating specific elements beyond a typical template. This may include limitations on business operations or share transfers, and particular governance guidelines. Such flexibility allows you to customize the corporation’s structure to meet your specific requirements and providing enhanced control.

Custom Clauses & Provisions

The classes and any maximum number of shares that the corporation is authorized to issue:
Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

Corporate Bylaws and Minutes
⚠️ Important: Corporate Bylaws & Minutes Requirement

Keeping bylaws and minutes is MANDATORY according to the CBCA act. We left this section as a choice on purpose because many of our clients are lawyers who prefer to draft the bylaws on their own. Choosing not to include it indicates the following:

  • You will file yourself to add officers (CEO, President etc.)
  • You will file yourself to add shareholders (owners to this company)
  • You will file to define who owns what percentage of shares
  • You will prepare documents on corporation's borrowing powers
  • You will add shareholder termination clause
  • You will add director's rights & responsibilities
  • You will add shareholder's rights & responsibilities
  • You will make your own Central Securities Register
  • You will add the dispute resolution clause
Standard Bylaws & Minutes
✔ Definitions and Interpretations✔ Adding Officers (CEO, President)✔ Adding Shareholders
✔ Share Distribution (who owns what percentage)✔ Director's Resolutions✔ Central Securities Register
✔ Borrowing Powers✔ Share Classes✔ Share Transfer Rules

Help Section

What is standard clause in the articles?
Standard provisions are used by default in the Notice of Articles and the internal By-laws for a wide range of standard BC businesses and everyday operations. These are flexible and non-restrictive.
May I amend the articles?
Yes. The initial Notice of Articles is filed with the government. After incorporation, these articles can be modified by filing Articles of Amendment with the BC Corporate Registry, along with the required fees.
What is company bylaws & minutes?
Corporate By-laws (or company constitution) are the internal rules, rights, and policies set by a corporation. They, along with the Minutes (records of meetings), are part of the required Corporate Records that ensure no rules conflict with the BC Business Corporations Act (BCA). Banks often require By-laws to open an account.
May I customize share classes?
In the next section, you will be asked to choose share classes. The default structure works for most small businesses, but you may customize the classes, rights, and restrictions to align with a complex ownership or tax plan.
Is this expense tax ceditable?
Yes, the expense is tax creditable. When you incorporate a company, the expenses are called business development expenses which are tax creditable.
Share Classes
Creating a personalized share class means creating specific types of shares, such as Class A, Class B, or preferred shares, that offer varying rights, voting capabilities, and financial interests to shareholders. By introducing these unique share classes, you can retain authority over corporate decisions, handle dividend allocations, and dictate how assets are divided in the event of liquidation of the corporation.

Personalized Share Classes

Creating custom share classess requires careful consideration and may need specialized drafting by our specialists. You can upload OR email us your custom requirements. Our registry agent might contact you for further information.
Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

Share Structure

Will it issue Class B non-voting share?

Help Section

What is share and why need it?
Since a corporation is a separate legal entity from its owners, it is owned only by owning its shares. The corporation's capital and equity are divided into pieces, and each piece is called a share. Owning shares gives you a proportional claim on the company's profits and assets.
Can I change share price in future?
For simplicity of corporate filing, most people set up a low or nominal share price (like $1) in the beginning. Eventually, the authorized share capital (including share price and share numbers) can be adjusted later by filing Articles of Amendment and updating your corporate records.
What is class A and B shares?
Shares are classified to define owner rights. Class A common voting share owners have voting rights to change the corporation's policies and rules. Class B common non-voting share owners do not have such rights, often used for tax planning or investors who do not wish to be involved in management.

Shareholders

First Shareholder

Address of first shareholder
Share Class of First Shareholder

2nd Shareholder

Address of 2nd shareholder
Share Class of 2nd Shareholder

3rd Shareholder

Address of 3rd shareholder
Share Class of 3rd Shareholder

4th Shareholder

Address of 4th shareholder
Share Class of 4th Shareholder

5th Shareholder

Address of 5th shareholder
Share Class of 5th Shareholder

Note for Corporations with More Than 5 Shareholders

Please upload a document (.pdf, .doc, or .docx only) or email us the following information for each individual:

  • Full legal name
  • Complete residential address
  • Canadian residency status (Citizen, Permanent Resident, or Non-Resident)
  • Position(s) held in the company (Director, Shareholder, Officer)
  • If Officer, specify title (e.g., CEO, President, Secretary)
Example:
6175 Strathcona PL Nanaimo, BC, V9T 0A1, Citizen, Director & CEO
Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

Help Section

What does shareholder mean?
In simple language, the shareholders are the owners of the corporation. If a corporation has 1 shareholder, regardless of the number of shares, the single shareholder owns 100% of the corporation.
How to set up share class?
A corporation has 2 shareholders: John and Mike. Case 1: Both owners have rights to vote: Assign class A to both. Case 2: Only John has voting rights: Assign class A to John and class B to Mike.
How to set up share number?
Share numbers must be whole numbers. Case 1: John, Mike and Ali own same percentage: Assign exact same number to each. Case 2: John owns 40%, Mike owns 30% and Ali owns 30%: Assign shares 40 to John, 30 to Mike and 30 to Ali. Case 3: Avoid decimals by scaling up the proportion. E.g., for 51%, 24.5%, 24.5%, assign 102, 49, and 49 shares.
Can I change share details in future?
Yes. You can change share price, share number, and shareholders at any time by filing the appropriate corporate documents and updating the central share register (corporate records).

Corporation's Officer(s)

First Officer

First officer's designation

2nd Officer

2nd officer's designation

3rd Officer

3rd officer's designation

4th Officer

4th officer's designation

5th Officer

5th officer's designation

Note for Corporations with More Than 5 Officers

Please upload a document (.pdf, .doc, or .docx only) or email us the following information for each individual:

  • Full legal name
  • Complete residential address
  • Canadian residency status (Citizen, Permanent Resident, or Non-Resident)
  • Position(s) held in the company (Director, Shareholder, Officer)
  • If Officer, specify title (e.g., CEO, President, Secretary)
Example:
6175 Strathcona PL Nanaimo, BC, V9T 0A1, Citizen, Director & CEO
Accepted file types: pdf, doc, docx, Max. file size: 8 MB.

Help Section

Why official email is needed?
The company's official email is added to the company profile. Your corporation's notifications, warnings, and messages from the government (BC Registry, CRA, etc.) go directly to this email address. If you need to reset your Company Key at any time, the reset code will be sent to this email.
What is an officer's role?
The corporation's officers (President, CEO, VP, Secretary, etc.) are appointed by the directors to manage the business's daily operations. They are given legal authority to act on the corporation's behalf in almost all lawful business-related activities.
Can one individual be in multiple roles?
Yes. Most corporations, in the beginning, assign a single individual in multiple roles (Director, Incorporator, Officer, and Shareholder). With the growth of the company, these roles can be re-distributed among other individuals.
What are the usual positions/designations?
Normally, the designations 'President' or 'CEO' is assigned to the primary director or the most important individual. The next roles are VP, Treasurer, Secretary, Administrative Assistant, etc.

Compliance Filing (Mandatory)

CRA business number and corporate tax ID both are unique 9-digit number assigned to your corporation by the Canada Revenue Agency. Every corporation must have these two accounts for filing with CRA.
CRA Business Number
Corporate Tax ID (RC 0001)
A federal corporation key is a unique 8-digit secure password issued by Corporations Canada, which is mandatory for filing annual returns, updating director information, or changing registered office addresses.
Federal Corporation Key

Help Section

Why mandatory filing is left as an option?
Since we manage orders from various law firms and accountants, we made the mandatory filing an option, as these firms are capable of completing the filings on their own.
What is CRA Business Number?
A CRA Business Number (BN) is a unique 9-digit identifier issued by the Canada Revenue Agency to Canadian businesses to streamline dealings with federal, provincial, and municipal governments. It is required for activities like GST/HST registration, payroll, corporate income tax, or importing/exporting, remaining the same even if the business changes.
What is a corporate tax ID?
A CRA Corporate Tax ID, or Corporation Income Tax Program Account, is a 15-character identifier for Canadian corporations, consisting of a 9-digit Business Number (BN), a 2-letter program identifier (usually "RC"), and a 4-digit reference number. a 15-character identifier for Canadian corporations, consisting of a 9-digit Business Number (BN), a 2-letter program identifier (usually "RC"), and a 4-digit reference number. It is required for filing corporate income taxes and is assigned upon incorporation.
Why corporation key is recommended?
Your Company Key is the only way to update your profile with the government. The Company Key allows you to update owners’ information, file annual returns, and make any other business changes through the Federal Corporation Registry.
Extra-provincial registration is MANDATORY as per legislation of the province. This is a licence that permits openning a bank account and operation in the designated province.

Alberta-Specific Addons

Alberta Extra Provincial Registration
WCB Account Registration

BC-Specific Addons

BC Extra Provincial Registration
WorkSafeBC Account
BC Password

Manitoba-Specific Addons

Manitoba Extra Provincial Registration
WCB Account Registration

New Brunswick-Specific Addons

New Brunswick Extra Provincial Registration
WorkSafeNB Account Registration

Newfoundland-Specific Addons

Newfoundland Extra Provincial Registration
WorkplaceNL Account Registration

NWT-Specific Addons

NWT Extra Territorial Registration
WSCC Account Registration

Nova Scotia-Specific Addons

Nova Scotia Extra Provincial Registration
WCB Account Registration

Nunavut-Specific Addons

Nunavut Extra Territorial Registration
WSCC Account Registration

Ontario-Specific Addons

Ontario Extra Provincial Registration
WSIB Account Registration
Ontario Company Key

PEI-Specific Addons

PEI Extra Provincial Registration
WCB Account Registration
PEI Company Key

Quebec-Specific Addons

Quebec Extra Provincial Registration
CNESST Account Registration
ClicSEQUR Express Code

Saskatchewan-Specific Addons

Saskatchewan Extra Provincial Registration
WCB Account Registration
Saskatchewan Access Code

Yukon-Specific Addons

Yukon Extra-Territorial Registration
WCB Account Registration

Recommended Options

GST/HST Registration
Payroll Registration
Import Registration
Export Registration

Help Section

Why extra-provincial registration is mandatory?
Extra-provincial registration is the necessary legal procedure for registering a federal corporation in every Canadian province or territory where it operates, ensuring adherence to local regulations. Although federal incorporation allows for business activities throughout Canada, this process is essential to formally create a legal presence, pay provincial taxes, open bank accounts, or maintain offices in those areas.
Can I open a bank account without an extra provincial registration?
Extra-provincial registration is a regulatory requirement for conducting business activities. As such, it is legally essential for any operations, including the opening of a bank account. 
Is WCB registration mandatory?
Workers' Compensation Board (commonly known as WCB, WSIB in Ontario, WorkSafeBC in BC, WorkSafeNB in NB, CNESST in Quebec, WSCC in NWT & Nunavut, WorkplaceNL in NL ) registration is the essential legal step for incorporated businesses to register with their provincial workers' compensation board, usually within 10 days of employing your first worker. This process offers no-fault insurance for workplace injuries, covering both medical costs and wage replacement, while also shielding the corporation from legal action.
Who needs a GST account?
If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required. Customer's invoice or receipt must show the HST number. Unable to collect HST may cause penalty by CRA.
Who needs a payroll account?
If you hire employees (including yourself if you intend to pay yourself a salary), you need a Payroll Account Number (RP0001). If you do not have an employee, your own salary or a family member's salary can be processed through the payroll account for tax planning benefits.
What is import account?
If your business involves importing physical goods from outside Canada, it is required. The Canada Border Services Agency (CBSA) uses this account (part of the BN) to process customs clearance and duties.
What is export account?
If your business involves exporting physical goods outside of Canada, it is required. The Canada Border Services Agency (CBSA) uses this account to process the required export documentation.

Corporate Supplies

Choose share certificates

Sample Document

samples for Export

Official Corporate Seal
An official corporate seal provides a formal way to authenticate and legitimize documents, serving as a visible mark of the company's official approval and authority for transactions and agreements.

Minute Book Binder
Companies must keep specific records, including proof of filings and minutes from meetings. The minute book binder is typically the standard used to organize these documents.

Help Section

What is share certificate?
Share certificates are legal and official proof of ownership of a corporation. Banks may ask to see them to open an account. Most people choose 5 share certificates to save costs; some choose 10 or 20. It includes blank certificates in case you want to add a spouse, child or friend as a shareholder in future.
Do I need a corporate seal?
While not legally required by the BC Business Corporations Act, a corporate seal is a tool used to stamp or emboss a company's important documents (contracts, minutes, leases) to show that the document is certified by the corporation's Board of Directors. It is still widely used for formality and may be required by certain lenders.
How supplies will be shipped?
Supplies (minute book binder, seal, share certificates) will be shipped by Canada Post to your corporation's mailing address.

Annual Services

Annual Support Services
As a newly incorporated business, if you do not have your own lawyer and accountant, you may take advantage of our legal team and accountants.

Filing Annual Return
Every corporation must file annual corporate return (not tax return) with Service Ontario. You have option to file it yourself or obtain this service with us.

Domain Name and Email Address
Reserve your Canadian domain (e.g., ww.sample.ca) to secure it before someone else registers it.
Domain Reservation Period
Number of Business Email Address

Help Section

What is Corporate Support?
Yes, we offer 3 types of post-incorporation and maintenance service: Annual Return: At the end of the year, we will file the mandatory annual corporate report for you. Phone Support: Includes corporate updates (address change, director's change, shareholder change, officer change). Complete Maintenance: Annual Return + Phone Support + Notice of Changes.
Why do I need Annual Return?
The Annual Report must be filed with the BC Corporate Registry for every BC corporation every year (regardless of whether you conducted business) to keep the corporation in "Good Standing." Failure to file the Annual Report can eventually lead to the corporation being dissolved by the government.
What is domain name?
We recommend reserving a domain name in your business name. If your domain name is taken by a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
What is Business Email address?
A Business Email Address is the one that has your business name in it and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)
Pre-Registration Draft Review

Sample Document

samples for Pre-Draft

List this Business on Google Map
Listing a business on Google helps by increasing its visibility in Google Search and Maps, which can attract more customers and build trust. It allows you to manage your business information, connect with customers through posts and reviews, and provide direct ways for them to do business with you, such as ordering or booking.

Logo Design Service
Strengthen your registered business name and develop a brand with a unique logo. A logo for a registered business name is an essential initial step toward a successful trademark application later on. Our skilled graphic designers have received excellent feedback from many Canadian entrepreneurs.

Shipping and Handling

Help Section

Notes on the draft review service
The package does not include the extract of the draft version from governmental systems and sending it to our customers. Should you wish to review the draft before the final submission, this option is available. Be informed that your chosen service speed determines when the draft copy is emailed to you. If we don't receive your green signal within a designated timeframe, our representative will proceed with the final submission and subsequently deliver the relevant company establishment documents to you.
Details on the shipping options
Canada Post offers the following options for shipping an item within Canada:

  • Xpresspost Certified: is a service for sending documents that captures the recipient's signature upon delivery of the item. This service is ideal for sending important notices as well as legal and court documents.

  • Expedited: is fast, cost-effective ground shipping within Canada. All items can be tracked and have on-time guarantees.

  • Regular Parcel: is a cost-effective ground delivery service available to customers.

Should I list my business on google map?
Listing a business on Google helps by increasing its visibility in Google Search and Maps, which can attract more customers and build trust. It allows you to manage your business information, connect with customers through posts and reviews, and provide direct ways for them to do business with you, such as ordering or booking.
How a logo can help my business?
Strengthen your registered business and develop a brand with a unique logo. A logo for a registered business name is an essential initial step toward a successful trademark application later on. Our skilled graphic designers have received excellent feedback from many Canadian entrepreneurs.

Price Summary

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BC-Specific Addons

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Manitoba-Specific Addons

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New Brunswick-Specific Addons

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Newfoundland-Specific Addons

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NWT-Specific Addons

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Nova Scotia-Specific Addons

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Nunavut-Specific Addons

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PEI-Specific Addons

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Note: Once you click the Add to Cart button, please refrain from using your browser's "back" button, as this could lead to submitting a duplicate order. If you need to modify any information or alter the order, don’t hesitate to contact us after your purchase is final. Thank you.
Terms and Condition*
(You may review Terms and Conditions.)
  • Contact Us

    About Us
    Email: info@mdlegals.ca
    Tel: (780) 851-2828
    Business Hours:
    Mon-Fri, 8:00 AM – 8:00 PM EST

  • Policy

    Disclaimer
    Privacy Policy
    Refund & Return Policy
    Terms and Conditions
    Blog
    FAQ’s

  • Our Membership

    Nuans® (Govt. of Canada)
    Corporations Canada
    Service Ontario
    BC Registry Services
    Manitoba Companies Online

  • Our Locations

    Alberta: 16143 142 St NW, Edmonton, T6V 0M7

     

Copyright 2026 © MD Legals®. All rights reserved. MD Legals® is NOT a law firm. The material provided on the website is for general information purposes only. It is not intended to provide legal advice or opinions of any kind.

Terms and Conditions

Last Updated: June 05, 2026

AGREEMENT TO OUR LEGAL TERMS

Welcome to MD LEGALS CANADA INC.

We are MD Legals (‘Company’, ‘we’, ‘us’, or ‘our’).

MD Legals is a registered Company in Edmonton, Alberta, Canada. We operate the website https://mdlegals.ca/ (the ‘Site’), as well as any other related products and services that refer or link to these legal terms (the ‘Legal Terms’) (collectively, the ‘Services’).

These Terms and Conditions constitute a legally binding Agreement between MD Legals and all its Users.

If you access and/or use our Website, it means that you have read, understood, and agreed to be bound by these Terms and Conditions and other applicable laws, statutes and regulations. If you do not agree with all these legal terms, you may not access our Website.

Changes to the Terms and Conditions

The Company reserves the right to revise and amend these Terms and Conditions at our discretion without any previous notice. All changes are active as soon as we post them on our Website, and it is the Users’ responsibility to review the Website periodically and stay informed of any changes.

The Company reserves the right, in our sole discretion, to make changes, modifications or delete these Legal Terms at any time and for any reason. We will alert you about any changes by updating the ‘Last updated’ date of these Legal Terms, and you waive any right to receive specific notice of each such change. It is your responsibility to periodically review these Legal Terms to stay informed of updates. You will be subject to, and will be deemed to have been made aware of and to have accepted, the changes in any revised Legal Terms by your continued use of the Services after the date such revised Legal Terms are posted.

The Services are intended for users who are at least the age of majority in their Province or territory of residence. In Alberta, persons under the age of 18 are not permitted to use or register for the Services.

If you have any questions or concerns about our services or company, please contact us by phone at 780-851-2828, or email us at info@mdlegals.ca.

1. OUR SERVICES

At MD Legals we are committed to offering high quality services and products that meet the needs of our customers. At all times it is our priority to distribute our products and services according to the laws and regulations of any country or jurisdiction. However, it is your responsibility as User, to ensure that the use of this Website and our services comply with the laws and regulations of your country or jurisdiction.

MD Legals is a private company that provides business registration services. We are not a government agency and are not affiliated with, endorsed by, or connected to any federal, provincial, or municipal government. Our services involve preparing and submitting documents to government agencies on your behalf, for which we charge service fees separate from any government fees.

2. INTELLECTUAL PROPERTY RIGHTS

2.1 Our Intellectual Property Rights

The materials we use on this Website, including all content, features, illustrations, images, icons, logos, etc. are intellectual property of MD Legals. The Company’s intellectual property is protected by domestic and international copyright law, trademark and other intellectual property laws.

Our Terms of Use allow you to use our materials for your own business purposes or, if you are a professional intermediary, on behalf of your clients. You are authorized to print or download pages from the Website for these purposes, as long as you follow this Agreement with our Company.

You are NOT allowed to make modifications of any material from our Website, resell or redistribute our content, or use our materials to offer competing services.

3. USE OF SERVICES AND PRODUCTS

Our services and products are intended for direct use by the purchasing party or, where the purchasing party is a professional intermediary (such as a lawyer, accountant, or business consultant), for use on behalf of the intermediary’s clients. Subject to your compliance with these Legal Terms, you may use our Website, services, and products, but you are not permitted to resell, white-label, rebrand, or redistribute our services as your own, or to copy, reproduce, or republish our content without our prior written consent.

Professional Intermediaries: Lawyers, accountants, business consultants, and other professionals may purchase our services on behalf of their clients. In such cases, the professional intermediary is the customer of record and is responsible for payment, communication, and compliance with these Terms and Conditions. The intermediary is responsible for ensuring their client provides accurate information and understands that MD Legals‘s contractual relationship is with the intermediary, not the end client.

Prohibited Uses: You may not resell, white-label, rebrand, or otherwise redistribute our services as if they were your own offerings. You may not use our services to operate a competing incorporation or business registration service. Violation of these restrictions constitutes a material breach of these Terms and Conditions.

By using our Website, services or products, you agree that you will use our Website only for lawful purposes and according to our Terms and Conditions. You further agree that you will not violate any laws or regulations; infringe on the rights of others; attempt to gain unauthorized access to our systems; use our Services to distribute harmful or illegal content.

If you wish to make any use of the Services, Content, or Marks other than as set out in this section or elsewhere in our Legal Terms, please address your request to: info@mdlegals.ca. If we ever grant you the permission to post, reproduce, or publicly display any part of our Services or Content, you must identify us as the owners or licensors of the Services, Content, or Marks and ensure that any copyright or proprietary notice appears or is visible on posting, reproducing, or displaying our Content.

We reserve all rights not expressly granted to you in and to the Services, Content, and Marks.

Any breach of these Intellectual Property Rights will constitute a material breach of our Legal Terms and your right to use our Services will terminate immediately.

4. USERS’ REPRESENTATIONS

By using the Services, you indicate and certify that:

  • All the information you provide to us is true, correct, present and complete;
  • That you will inform us immediately if there is any change in your information;
  • That you have the legal age and capacity to enter into this Agreement and agree to adhere to these Legal Terms;
  • You will only use our Website and Services for legal and authorized purposes;
  • You will not violate any applicable law or regulation.

If you provide any information that is untrue, inaccurate, not current, or incomplete, we have the right to suspend or terminate your order and refuse any current or future use of our Services (or any portion thereof).

5. USERS’ RESTRICTIONS

By using this Website, you expressly agree and acknowledge that you are solely responsible for the activities that occur when you use our Site or Services. You are not allowed to transmit or post any content that is unlawful, offensive, threatening, defamatory or obscene.

MD Legals reserves the right to determine whether or not any content is appropriate and complies with these Terms and Conditions.

6. USERS’ IDENTITY VERIFICATION AND AUTHORIZATION FOR PAYMENT

MD Legals follows the standard rules of Identity Verification according to Canadian law including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable anti-money laundering regulations. We are required to verify the identity of a payer if they are not the Director, Incorporator, or partner of the business, etc. In those circumstances, MD Legals will not process an order or offer a service, until a successful Identity Verification of the payer is completed and Consent of Authorization for the payment have been obtained. Furthermore, if there is a requirement regarding a payment clearance from the government or another agency, our company will also require the payer to send Identity Verification and Consent Authorization.

7. USERS’ DATA

We will maintain certain data that you transmit to the Services for the purpose of managing the performance of the Services, as well as data relating to your use of the Services. Although we perform regular routine backups of data, you are solely responsible for all data that you transmit or that relates to any activity you have undertaken using the Services. You agree that we shall have no liability to you for any loss or corruption of any such data, and you hereby waive any right of action against us arising from any such loss or corruption of such data.

7.1 Data Retention

MD Legals retains customer information for varying periods based on the nature of the data and applicable legal requirements. Our retention schedule is as follows:

Financial Records: We retain billing information and credit card transaction records for a period of six (6) years from the date of transaction to comply with tax and accounting requirements under Canadian law.

Order Documentation: Documents collected or generated in connection with any orders, including government forms, incorporation documents, and related materials, are available (In digital form) at no additional charge for up to ninety (90) days following the completion of the order. After this 90-day period, document requests fall outside the scope of the original service. If you require assistance retrieving documents after this time, a new service request and applicable fees will apply.

8. PRODUCTS AND SERVICES

At MD Legals we are committed to delivering excellent customer service and products to our customers. Our Company prides itself on getting our customers’ satisfaction with our services and products delivered. We make every effort to display with accuracy the features, specifications, colours and details of the products available on the Website. However, we cannot certify that all the information provided on our Website is correct, complete or free of errors. Our products and services are subject to availability, and we cannot assure that the items or products will be available.

We reserve the right to discontinue any products or services on our Website, at any time for any reason. Prices for all products are subject to change.

8.1 Address Service

Service Description: The Address Service enables Users who do not maintain a physical address in a required jurisdiction to utilize an address provided by MD Legals solely for business registration purposes. This Service is strictly limited to satisfying registration requirements and shall not be used for business operations.

Service Agreement Required: To activate the Address Service, Users must execute a separate Address Service Agreement with MD Legals. This Agreement contains additional terms and conditions specific to the Address Service and constitutes MD Legals‘s formal consent for the User to utilize the provided address. The Address Service shall not be deemed active until such Agreement is fully executed by both parties.

Mail Scanning Service: The Address Service includes a mail scanning service with the following limitations:

  • Only official government correspondence will be accepted, scanned, and forwarded digitally to the User
  • All other mail, including but not limited to bank statements, personal correspondence, marketing materials, and packages, will be refused and returned to sender
  • MD Legals assumes no liability for refused mail or any consequences arising from such refusal

Subscription and Renewal: The Address Service is provided on an annual subscription basis. Users must renew the Service each year to maintain an active address. The renewal fee must be paid on or before the expiry date to ensure continuous service.

Non-Payment Consequences: If payment for renewal is not received within thirty (30) days after the expiry date:

  • The outstanding amount will be sent to a collection agency
  • MD Legals will notify the relevant government authorities that the business is using the address without authorization
  • The User will be notified via phone and email before such actions are taken
  • The User may face legal consequences for unauthorized use of the address

8.2 Agent Service (Agent for Service/Attorney Service)

Service Description: The Agent Service satisfies governmental requirements in certain jurisdictions that mandate a local resident act as a representative for businesses. This Service enables Users who are not residents of the required jurisdiction to register their business by appointing MD Legals‘s designated agent as their representative solely for registration and statutory purposes.

Service Agreement Required: The Agent Service requires execution of a separate Agent Service Agreement between the User and MD Legals. This Agreement contains additional terms and conditions governing the agent relationship and includes MD Legals‘s consent to act as the User’s agent for service. The Agent Service shall not commence until the Agent Service Agreement is fully executed by both parties.

Scope and Limitations: The Agent Service is strictly limited to meeting registration requirements and receiving official government correspondence. The appointed agent does not have authority to:

  • Conduct business operations on behalf of the User
  • Enter into contracts or agreements
  • Make business decisions
  • Represent the User in any capacity beyond statutory requirements

Subscription Terms: The Agent Service operates under the same subscription model as the Address Service, requiring annual renewal and payment. All terms regarding renewal, non-payment consequences, and notification procedures outlined in Section 8.1 shall apply equally to the Agent Service.

8.3 Government Information and Documentation Fees

Business Number: Upon successful registration, a Business Number is typically generated automatically by the government. While this number is issued at no cost by the government, MD Legals charges a service fee to retrieve, process, and securely deliver this information to the User.

Company Key (Ontario) and Similar Identifiers: In Ontario, a Company Key is automatically generated upon incorporation. Other jurisdictions may issue similar codes, identifiers, or passwords. While these are generated at no cost by the government, MD Legals charges a service fee for:

  • Retrieving these credentials from government systems
  • Securing and safeguarding this sensitive information
  • Delivering the information through secure channels
  • Providing guidance on proper usage and security

Fee Justification: These service fees compensate MD Legals for the time, expertise, and secure systems required to obtain and deliver government-issued information that Users may otherwise need to retrieve themselves through government channels.

8.4 Instant and Automated Products

MD Legals may offer certain products or services that are generated, retrieved, processed, or delivered automatically or near-instantly through the Website, including through third-party systems, APIs, or government/registry data sources. These products may include, where offered, instant name searches, Nuans® reports, document retrievals, or other automated products. Because processing begins immediately upon order placement, these products may be non-refundable as set out in Section 12.

9. PURCHASES AND PAYMENT

The prices of the services or products on this Website are delivered in Canadian currency (CAD).

We accept the following forms of payment:

  • Visa
  • Mastercard
  • PayPal
  • Interac
  • American Express
  • Discover

By ordering our Services or Products you agree to provide your current, complete, and accurate information for all purchases, such as your email address, payment method, credit card information, etc. Once we receive your payment information, we will email you to confirm your transaction has been processed. You further agree to make all the payments for your purchase and any applicable shipping charges, if applicable.

By placing an order on our Website, you accept that we may make errors or mistakes in the orders and will make the corrections to the pricing accordingly.

We reserve the right to reject any order placed on our Website if we consider there is a discrepancy, a possible scam or does not meet our verification requirements.

Billing Corrections: In the event of a billing error by MD Legals, such as a duplicate charge or incorrect amount charged, we will correct the error by reversing or adjusting the charge. Billing corrections are administrative adjustments and are handled separately from our Refund Policy.

Contract Formation: A binding contract between you and MD Legals is formed at the moment your payment is successfully processed. By completing a purchase, you acknowledge that you have read, understood, and agreed to these Terms and Conditions, including our Refund Policy. Order confirmation emails are provided for your records and do not affect the timing of contract formation.

10. SERVICE TERM AND TERMINATION

These Legal Terms shall remain in full force and effect while you use our Services or products. WITHOUT LIMITING ANY OTHER PROVISION OF THESE LEGAL TERMS, WE RESERVE THE RIGHT TO, IN OUR SOLE DISCRETION AND WITHOUT NOTICE OR LIABILITY, DENY ACCESS TO AND USE OF THE SERVICES (INCLUDING BLOCKING CERTAIN IP ADDRESSES), TO ANY PERSON FOR ANY REASON OR FOR NO REASON, INCLUDING WITHOUT LIMITATION FOR BREACH OF ANY REPRESENTATION, WARRANTY, OR COVENANT CONTAINED IN THESE LEGAL TERMS OR OF ANY APPLICABLE LAW OR REGULATION. WE MAY TERMINATE YOUR USE OR PARTICIPATION IN THE SERVICES OR PRODUCTS AND ANY CONTENT OR INFORMATION THAT YOU POSTED AT ANY TIME, WITHOUT WARNING, IN OUR SOLE DISCRETION.

The Agreement of services or our products starts the day you request our services or products, and it can expire or terminate, depending on the nature of the product or service we provided.

Termination:

An agreement terminates when the parties do not reach the end of the agreement but one of them desires to terminate it because the other party violated the provisions of this Policy. Any refund in such circumstances shall be subject to Section 12 (Refund Policy), and fees designated as non-refundable in that section shall not be refunded.

In the following cases we may decide to terminate our services with you:

  • If you place an order with us but you violate our Agreement;
  • If we cannot verify your identity;
  • If we believe there is any suspicious activity on your part; and
  • If you do not provide the documentation we request from you in a timely manner.

Expiration:

When an agreement expires, it is the “end” of the contract and there cannot be a refund, as the agreement has already expired. The service is valid for a certain period and once the time arrives, the agreement expires.

11. SERVICE LIMITATION AND EXPIRATION

11.1 Suspension and Termination

In the case that MD Legals notices any issue with an order, and there are any possible risks, consistent and material violations of policies, MD Legals reserves the right to suspend or terminate the service if it is mandatory by law.

11.2 Abandoned Orders

In the event that MD Legals requires additional information or documentation from a User to complete an order, and the User fails to respond to our communication attempts, the following protocol shall apply:

Communication Timeline: When we require a response from the User to proceed with an order, MD Legals will contact the User via phone and email. If no response is received within seven (7) days of the initial contact, we will send a second reminder. If the User still fails to respond, a third and final reminder will be sent, which will include a deadline of an additional seven (7) days for the User to respond.

Order Abandonment: If the User fails to respond within twenty-eight (28) days from our initial contact attempt, the order shall be deemed abandoned and MD Legals will close the order. No refunds will be issued for abandoned orders, as the abandonment is due to the User’s failure to provide necessary cooperation to complete the Services.

Reactivation: Should the User contact MD Legals after an order has been deemed abandoned, we reserve the right, in our sole discretion, to refuse reactivation of the order. If we agree to reactivate an abandoned order, the User may be required to pay a reactivation fee in addition to any outstanding amounts before Services can resume from the point of abandonment.

12. REFUND POLICY

Thank you for choosing MD Legals. We strive to ensure that you are fully satisfied with our services and products. Before placing an order with us, please review this Refund Policy carefully.

If you wish to cancel your order, contact us as soon as possible. Refund eligibility is determined by the work completed at the time of your cancellation request, as outlined in the sections below. Certain fees are non-refundable regardless of when cancellation is requested.

12.1 Non-Refundable Fees

Order processing work, including payment verification, order authentication, and preliminary review, begins immediately upon order placement. For this reason, the following fees are non-refundable for all orders, regardless of order value, whether the order is ultimately completed, or the timing of any cancellation request:

  • Payment Processing Fees — These fees are included in your transaction total and compensate for payment processor charges incurred at the time of purchase.
  • Agency Fee (also referred to as Service Fee or MD Legals Fee) — This fee compensates for order intake, verification, and administrative processing that occurs immediately upon order submission.
  • Instant, Automated, or API-Delivered Product Fees – Fees for products or services that are generated, retrieved, processed, or delivered immediately or near-immediately upon order placement, including Instant Nuans® reports, are non-refundable.
  • Name Search & Analysis Fees
  • Specialist Review Fees
  • Nuans® Report Fees
  • Name Approval Fees
  • Document Retrieval Fees

Orders Placed in Error: The fees listed above are non-refundable even if you believe your order was placed in error, placed by mistake, or if you request cancellation immediately after ordering. Submitting an order constitutes acceptance of these terms.

Important: MD Legals is a private company, not a government agency. Belief that you were transacting with a government entity is not grounds for a refund of non-refundable fees.

12.2 Refundable Fees Under Certain Conditions

Depending on the period of the service, we can provide a refund in the following circumstances:

  • Government Fees: Only if filing has not been submitted to the government yet.
  • Draft Fees: Only if a draft has not been sent for approval via email yet.
  • Company Key Retrieval Fees: Only if company key has not been requested from the government yet.
  • Shipping Fees: If the shipping department has not started preparing the physical items for shipping yet.
  • Future Date Fees: If a future date was not used for filing.

12.3 Add-on Services

A full refund for the following services can be accepted under these conditions:

  • Minute Book: If the minute book has not been prepared.
  • Initial Return Filing: If the Initial Return filing has not been submitted to the government yet.
  • Annual Return/Declaration: If the annual return/declaration filing has not been submitted to the government yet.
  • Company Key: If the company key has not been provided via email yet.
  • Domain/Email: If the domain or email addresses have not been registered yet.
  • Google Listing: If the process of the Google Listing application has not started yet.
  • Business Number: If the business number has not been provided via email yet.
  • GST/PST/Payroll/WCB Account Setup: If consent has been given to proceed with CRA registrations.
  • Share Certificate: If the Share Certificate has not been prepared.
  • Corporate Seal: If the corporate seal has not been prepared.
  • Trademark Pre-Submission Fees: If no search or analysis have been completed for the proposed trademark.
  • Trademark Post-Submission Fees: If the trademark application has not been submitted to the government.

12.4 Company-Initiated Refunds

In limited circumstances where MD Legals is unable to complete your order due to factors within our control, refunds may be issued as follows:

Full Refund of All Fees (including Payment Processing Fees):

  • The service requested is outside the scope of services offered by MD Legals, discovered after order placement
  • MD Legals lacks the legal authority to complete the requested service in the applicable jurisdiction
  • An unremediable technical failure solely on MD Legals‘s systems prevents service completion

Refund of Agency Fee and Service-Specific Fees (Payment Processing Fees retained):

  • MD Legals makes a processing error (e.g., incorrect service processed)

Not Eligible for Company-Initiated Refund:

The following are not grounds for refund under this section, as they are outside MD Legals‘s control:

  • Government rejection of a filing or application
  • Requested business name being unavailable
  • Information provided by the customer being incorrect, incomplete, or insufficient
  • Customer failing to respond to requests for required information or documentation
  • Customer changing their mind after order placement
  • Service processing time exceeding customer expectations

12.5 Chargeback & Disputes

In the event that a chargeback is initiated by a User for any of our Products or Services, the following procedures shall apply:

Invalid Dispute Grounds: The following are not valid grounds for initiating a chargeback or payment dispute, and MD Legals will contest any such disputes:

  • Order placed in error or by mistake
  • Immediate cancellation request after order placement
  • Belief that MD Legals is a government agency
  • Dissatisfaction with service speed or delivery time
  • Buyer’s remorse or change of mind

Chargeback Notification and Communication: Upon receiving notice of a chargeback, MD Legals will make reasonable efforts to contact the User through the contact information provided during the order process. We will attempt to resolve the matter directly with the User before proceeding with formal dispute procedures.

Dispute Response Process: If we are unable to reach a mutually acceptable resolution with the User, or if the User fails to respond to our communication attempts within a reasonable timeframe, MD Legals reserves the right to respond to the chargeback dispute through the appropriate payment processor channels. In responding to such disputes, we may provide relevant evidence including but not limited to:

  • Government documents prepared, submitted, or received on behalf of the User
  • Proof of any physical goods prepared or shipped
  • Email correspondence and order confirmations
  • Payment transaction details and receipts
  • Recorded phone conversations
  • Any other documentation relevant to the transaction

Dispute Resolution Outcomes: If the chargeback dispute is resolved in favor of MD Legals, the transaction and all related matters shall be considered fully resolved and the User will remain responsible for all amounts due. If the chargeback dispute is resolved in favor of the User, MD Legals reserves the right to pursue collection of any outstanding amounts for Services already rendered or products already delivered, including but not limited to referring the matter to a third-party collection agency and reporting the debt to credit bureaus as permitted by law.

Conditions for Dispute Resolution: As a condition of resolving any dispute, MD Legals reserves the right to require the User to enter into a Non-Disparagement Agreement. Such agreement may include provisions restricting the User from making negative, defamatory, or disparaging statements about MD Legals, its Services, Products, employees, or business practices on any platform, including but not limited to social media, review websites, or other public forums.

13. THIRD-PARTY WEBSITES AND CONTENT

Our Website may contain (or you may be sent via the Site) links to other websites (‘Third-Party Websites’) as well as articles, photographs, text, graphics, pictures, designs, music, sound, video, information, applications, software, and other content or items belonging to or originating from third parties (‘Third-Party Content’). MD Legals does not investigate, examine or check the content of those Websites. Therefore, we are not responsible for those Sites’ practices, policies and content.

Such Third-Party Websites and Third-Party Content are not investigated, monitored, or checked for accuracy, appropriateness, or completeness by us, and we are not responsible for any Third-Party Websites accessed through the Services or any Third-Party Content posted on, available through, or installed from the Services, including the content, accuracy, offensiveness, opinions, reliability, privacy practices, or other policies of or contained in the Third-Party Websites or the Third-Party Content. Inclusion of, linking to, or permitting the use or installation of any Third-Party Websites or any Third-Party Content does not imply approval or endorsement thereof by us. If you decide to leave the Services and access the Third-Party Websites or to use or install any Third-Party Content, you do so at your own risk, and you should be aware these Legal Terms no longer govern. You should review the applicable terms and policies, including privacy and data gathering practices, of any website to which you navigate from the Services or relating to any applications you use or install from the Services. Any purchases you make through Third-Party Websites will be through other websites and from other companies, and we take no responsibility whatsoever in relation to such purchases which are exclusively between you and the applicable third party. You agree and acknowledge that we do not endorse the products or services offered on Third-Party Websites and you shall hold us blameless from any harm caused by your purchase of such products or services. Additionally, you shall hold us blameless from any losses sustained by you or harm caused to you relating to or resulting in any way from any Third-Party Content or any contact with Third-Party Websites.

14. PRIVACY POLICY

MD Legals is committed to protecting and respecting your privacy in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws. This section provides an overview of our privacy practices. For complete details, please refer to our comprehensive Privacy Policy available at https://mdlegals.ca/privacy-policy/.

14.1 Privacy Officer

We have designated a Privacy Officer who is accountable for our compliance with PIPEDA and these privacy commitments. Our Privacy Officer can be contacted at:

Privacy Officer MD LEGALS CANADA INC. 16143 142 St NW, Edmonton, AB T6V 0M7 Email: info@mdlegals.ca Phone: 780-851-2828

14.2 Personal Information We Collect

We collect personal information that you provide directly to us, including:

  • Name, business name, and contact information
  • Payment and billing information
  • Government identification numbers (as required by law)
  • Business registration information
  • Any other information you choose to provide

14.3 How We Use Your Information

We use the personal information we collect for the following purposes:

  • To provide our incorporation and business registration services
  • To process payments and maintain billing records
  • To comply with legal and regulatory requirements
  • To communicate with you about your orders and services
  • To improve our services and customer experience

14.4 Information Sharing and Disclosure

We may share your personal information with:

  • Government agencies as required for business registrations
  • Payment processors to facilitate transactions
  • Professional service providers who assist us in delivering our services
  • Law enforcement when required by law

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

14.5 Your Privacy Rights

Under PIPEDA, you have the right to:

  • Access your personal information in our custody or control
  • Request corrections to your personal information
  • Withdraw consent for certain uses of your information
  • File a complaint with our Privacy Officer or the Privacy Commissioner of Canada

We will respond to access requests within 30 days as required by PIPEDA. To exercise your privacy rights, please contact our Privacy Officer.

14.6 Data Security

We use Secure Sockets Layer (SSL) encryption when transmitting data from your connection to our systems. We store information in systems designed to prevent unauthorized access, use, or disclosure.

14.7 Updates to Privacy Practices

We may update our privacy practices from time to time. We will notify you of any material changes by updating our Privacy Policy and posting a notice on our Website.

15. MODIFICATIONS AND INTERRUPTIONS

We reserve the right to change, modify, or remove the contents of our services or products at any time or for any reason, without notice, in order to observe the law. However, we have no obligation to update any information on our services. Therefore, we will not be liable to you or any third party for any modification, price change, suspension, or discontinuance of the Services.

We cannot guarantee the services or products will be available at all times. We may experience interruptions, delays, or errors due to software, hardware, maintenance or updates problems. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify our services and products at any time or for any reason without notice to you. By using our Website you agree that we are not liable or responsible for any modification, discontinuance, interruption, or any other change to the services or products.

16. GOVERNING LAW

These Terms and Conditions and any separate agreements whereby we provide you Services shall be governed by and construed in accordance with the laws of the Province of Alberta and the federal laws of Canada applicable therein, without regard to conflict of law principles.

17. DISPUTE RESOLUTION

By using our Website, you agree that any dispute arising from or relating to the subject matter of these Terms and Conditions shall be governed by the laws of the Province of Alberta, Canada. You agree to submit to the personal and exclusive jurisdiction of the courts located within the Province of Alberta, Canada, and waive any objection to the exercise of jurisdiction over you by such courts and to venue in such courts.

MD LEGALS CANADA INC. shall also maintain the right to bring proceedings as to the substance of the matter in the courts of the country where you reside or, if these Legal Terms are entered into in the course of your trade or profession, the province of your principal place of business.

18. CORRECTIONS

Even though we are always working on updating our services and products on our Website, the description of the services or products may contain typographical errors, inaccuracies, or omissions, including descriptions, pricing, availability, and various other information. We reserve the right to correct any errors, inaccuracies, or omissions and to change or update the information on the Services at any time, without prior notice. MD Legals does not accept any liability for the accuracy or completeness of any information, including prices, products’ descriptions, specifications, availability, etc. We reserve the right to change or update information and to correct errors, inaccuracies, or omissions at any time without prior notice.

19. DISCLAIMER

MD Legals has worked hard to ensure the correctness of the information we provide on our Website to our Users. However, we do not offer any warranty or representation of any kind, and the information we provide is “AS IS”. MD Legals does not assume any responsibility for the veracity, correctness or legality of the information we provide on this Website. By using our website you agree that you are using our Website at your own risk.

We assume no liability for the errors, mistakes, or imprecise information available on this Website.

MD Legals shall not be liable for any loss or damages that may result from the use or information on this Website.

By using our Website, you agree that we make no warranties or representations of our Website because MD Legals is not a law firm and we do not offer legal advice or legal representation to our customers. MD Legals is a private company and is not affiliated with, endorsed by, or connected to any federal, provincial, or municipal government agency. By using our Website, you agree that the information we provide is only for educational or informational purposes and that our services are limited to filing government forms and corporate business. MD Legals does not guarantee the use, operation or function of this Website. The information we provide on this Site does not constitute advice of any kind nor should it replace competent legal, accounting or other professional advice. If you are seeking a specific service or warranted results, we recommend you to contact a professional in that specific area. Moreover, MD Legals should not be liable for any loss, compensatory or consequential damages you may have incurred as a result of using our Website.

If you are dissatisfied with the contents, Terms and Conditions of this Site, please contact us at info@mdlegals.ca, we would like to hear from you and see how we can be of help.

20. LIMITATION OF LIABILITY

To the extent permitted by applicable law, including the Consumer Protection Act (Alberta), MD Legals shall NOT be liable for any indirect, incidental, consequential, special, punitive or exemplary damages, including but not limited to loss of business profits, revenue, use or data incurred by any party, whether in a contract, tort (including but not limited to negligence) or other way arising in connection with:

  • The use or performance of any product, service or intellectual property;
  • Any claim based on contract, warranty, etc.;
  • Any error, omission or defect on the information provided.

Nothing in these Terms and Conditions excludes or limits our liability for:

  • Death or personal injury caused by our negligence;
  • Fraud or fraudulent misrepresentation;
  • Gross negligence or willful misconduct;
  • Any liability which cannot be excluded or limited under applicable law.

MD Legals’s total cumulative liability for any claim under this Agreement shall be limited to the amount paid by the Claimant to the Company in the 12 months preceding the event giving rise to the liability issue.

20.1 No Guarantee of Outcomes

MD Legals provides professional online business registration services throughout Canada. While we strive to ensure accurate preparation and timely submission of all documents, we cannot guarantee:

  • Government approval of any registration or incorporation
  • Specific processing timelines by federal or provincial authorities
  • Availability of requested business names or trade names
  • Acceptance of filed documents by regulatory bodies
  • The ongoing compliance or success of registered businesses

All outcomes depend on factors outside our control, including government policies, regulatory requirements, and the accuracy of information provided by clients. Our services are limited to document preparation and submission assistance only.

21. INDEMNIFICATION

You agree to defend, indemnify, and hold us harmless MD Legals from and against any and all claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or in connection with any third party claim related to the products or services’ quality or performance, or your use of any information obtained from our Website.

22. WAIVER AND SEVERABILITY

If any provision of these Terms and Conditions is found to be unenforceable under applicable law, that will not affect the enforceability of the other provisions of this Terms & Conditions.

No waiver by the Company of any term or condition set out in these Legal Terms shall be deemed a further or continuing waiver of such term or condition or a waiver of any other term or condition, and any failure of the Company to assert a right or provision under these Legal Terms shall not constitute a waiver of such right or provision.

23. ELECTRONIC COMMUNICATIONS, TRANSACTIONS, AND SIGNATURES

When you visit our Website, email us, and complete online forms, that constitutes electronic communications. You consent to receive electronic communications, and you agree that all agreements, notices, disclosures, and other communications we provide to you electronically, via email, satisfy any legal requirement that such communication be in writing. YOU HEREBY AGREE TO THE USE OF ELECTRONIC SIGNATURES, CONTRACTS, ORDERS, AND OTHER RECORDS, AND TO ELECTRONIC DELIVERY OF NOTICES, POLICIES, AND RECORDS OF TRANSACTIONS INITIATED OR COMPLETED BY US OR VIA THE SERVICES. You hereby waive any rights or requirements under any statutes, regulations, rules, ordinances, or other laws in any jurisdiction which require an original signature or delivery or retention of non-electronic records, or to payments or the granting of credits by any means other than electronic means.

24. FORCE MAJEURE

Neither party shall be liable to the other for any failure or delay in performance under these Terms and Conditions which is due to fire, flood, earthquake, pandemic, governmental action, war, terrorism, embargo, acts of civil or military authorities, act of God, act or omission of carriers or suppliers, equipment failure, strike, labor dispute, or other causes beyond its reasonable control, provided that such party promptly notifies the other and uses its best efforts to remedy the situation.

The party affected by the force majeure event shall:

  • Promptly notify the other party in writing of the force majeure event;
  • Provide full particulars of the event and its expected duration;
  • Use all reasonable efforts to mitigate the effects of the force majeure event;
  • Resume performance of its obligations as soon as reasonably practicable after the force majeure event ceases.

If a force majeure event prevents a party from performing its obligations for more than sixty (60) consecutive days, either party may terminate the affected services upon written notice to the other party.

For clarity, force majeure shall not excuse the obligation to pay money owed under these Terms and Conditions unless the force majeure event specifically prevents such payment.

25. ASSIGNMENT

You may not assign or transfer these Legal Terms or any of your rights or obligations hereunder, in whole or in part, by operation of law or otherwise, without our prior written consent. We may assign these Legal Terms or any of our rights or obligations at any time without notice or consent. Any attempted assignment in violation of this section shall be null and void.

26. ENTIRE AGREEMENT

The Terms of Use and Conditions and other relevant policies incorporated herein by reference constitute the sole and entire Agreement between the User and the Company regarding the Website and supersede all prior and contemporaneous understandings, Agreements, representations, and warranties, of any kind, regarding the use of the Website.

27. CONTACT US

If you have any questions or concerns regarding our services or products, or if you wish to receive further information regarding use of the Services, please contact us at:

MD Legals

16143 142 St NW,

Edmonton, AB T6V 0M7 Canada

Phone: 780-851-2828

Email: info@mdlegals.ca

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