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MD Legals

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          Our incorporation Specialist review your requests, prepare all documents and prepare your legal documents.
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Federal Corporation

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  • Incorporate Federally in Few Easy Steps. Numbered Company Can be Ready in 1 Hour

  • Self Service: Corporation is registered 'as Is' submitted by you. This package does not offer free consultation by a corporation specialist and more suitable for an individual who has incorporated previously using an online platform.

    Full Service by an Agent: Corporation is registered by an agent, who reviews the business information and prepares the articles of incorporation accordingly. This package is more suitable for an individual, who is incorporating for the first time.
  • Package Total: $358 (CAD)
  • Package Total: $458 (CAD)

  • Help

  • Incorporate by yourself online?
    • This is the most cost effective package.
    • In this package, your corporation is registered 'as Is' submitted by you
    • This package is more suitable for an individual who has experience and knowledge about the incorporation process
  • Let an agent set up the corporation?
    • This ensures 'peace of mind' with a small additional fee.
    • Our legal and accounting team review the order to avoid compliance issues.
    • Suitable for an individual who is incorporating for first time
    • Does NOT imply any legal advice or client-lawyer relationship
  • Do I need legal consultation?
    As per Business Corporations Act., there is no legal requirement to retain a lawyer to incorporate a company. Any person above 18 years old may incorporate a company by himself or herself.
  • Do you provide bylaws & minute book?
    Yes, we do. Our legal team prepare the articles of incorporation, bylaws and minute book. You have option to add a corporate binder as well in next steps.
  • What corporate supplies do you provide?
    You can add share certificates, corporate seal, domain name reservation, professional email etc. in next steps.
  • Is it a one-time payment?
    Yes. You are never hooked up with us unlike some other competitors. We provide you free company key, and any time you can manage the corporation by yourself. If you need ongoing support, you have option to add the annual support package in next steps.
  • How about CRA Program Accounts?
    This package includes setting up CRA business number and corporate tax ID for your corporation for free. To run our business effectively, you may require other CRA program accounts such as GST/HST account, payroll account, export import account etc., which can be added to the package in next steps.
  • Who needs to register with WSIB?
    • Registering with WSIB (Workplace Safety and Insurance Board) is required for most businesses in Ontario within 10 days of hiring their first employee.
    • WSIB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.
    • WSIB account set up can be added in the package in next steps.
  • May I obtain your address service?
    • Yes
    • If you are setting up a business in Ontario but you don’t have a street address in Ontario then we have an address service which you can make use of. This is primarily a document scan and mail service.
    • With this address added to the package, we will receive all documents that were sent to the business by Canada Revenue Agency, Ontario Government and other Government entities and forward them to you in the form of scanned email copies or by post.

  • Timeline

  • The registry queue is applicable for a numbered company or a named company that has a name pre-approval ready. For a named company that has not obtained a name pre-approval yet, the queue is applicable only after name got approved.

  • Help

  • What are incorporated documents?
    Usually, the documents incorporated include the Certificate of Incorporation and the Articles of Incorporation. For us, in the chosen queue, you would also obtain the electronic bylaws and corporate minute book necessary for the bank to initiate a bank account.
  • How do we calculate the timing?
    Your time counts starts from the moment we receive a complete order from you. A complete order includes complete clearance of payments and complete information. The time is counted within our business hours. The daily cut off time is 3:00 PM eastern time.

  • Company Name

  • You can name your company (e.g., John Abraham Construction LTD.). If you don't choose a name, the registration number will be used as the name of your company (e.g., 1265168 Ontario LTD.). To learn more, read the help section.
  • Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 8 MB.
  • Note: Please upload a name pre-approval document that you received from Corporations Canada. This document is not a Nuans reservation report, rather it shows name request number.

  • Help

  • The difference between a named and numbered company
    A Numbered Company get a random number generated by corporateregistry system followed by "Canada Ltd./Inc."
    For Example: 6745686 Canada Ltd.
    For a Named Company, you can choose a name for your company, and it can be registered with that name. However, your name should be available and must satisfy the name rules.
    Deciding on named or numbered corporation depends on the requirement of individuals and on the purpose of incorporation.
    Incorporating a Numbered Company is faster and less expensive, but it does not describe the business in any way. It is the right choice if the company's name is not relevant (for example, holding company or a business which doesn’t advertise by a name).
    A company with a name is more credible to customers and other businesses associated with it.
  • Federal company name rules
    Name must be unique, should not be similar to other businesses. Name must, preferably, have the following components:
    1. A unique or distinctive word such as made-up word or a person's name.
    2. Second part of the name describes the service your business is offering.
    Examples of good name ideas are: ABCXYZ Home Renovation, Sarah's Mexican Restaurant, Thunder Bay home renovations. The name must contain a distinctive element followed by a descriptive element. Example: ABCXYZ Manufacturing.
    In the above name, 'ABCXYZ' is the distinctive element and 'Manufacturing'.     Sample
  • Which legal suffix to choose?
    All corporate names must end with a word or abbreviation known as legal suffix. The legal suffixes are for appearance purpose only and each of them has same meaning and significance. So, make your selection based on marketing considerations or personal preferences.

  • Business Details

  • MM slash DD slash YYYY
    Future Incorporation Date must be within 30 days from current date

  • Help

  • What is proposed incorporation date?
    The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.
  • Can I propose the date on weekend or holiday?
    Yes, you can. If you choose a future date, incorporation will take effect on your requested date regardless the requested date is weekday or weekend or holiday.
  • What is product classification?
    This is the the product that your business sells to the customers and earns revenue. The selling product can be tangible items such as pens, books, apples (goods) or non-tangible items such as services of barbers, waiters, IT specialists, digital products (services).
  • Why my business industry is not listed?
    The business industry listed here as of North American Industry Classification System (NAICS). You may choose the nearest industry type. If you cannot find any industry relevant enough to your business, you may choose other and write the industry name.
  • What to write as most important activity?
    This is the primary and major activity of your business. Please be concise and to the point to avoid delays. You may mention only one activity in single or two words as we have to select the closest activity from the government system.

  • Corporation's Address

  • Help

  • Can I use a virtual address?
    No. All Corporations in Canada need a Physical or street address in the province, it can be rental place or home address.
  • Is this address changeable?
    Yes, this address can be changed later. In many cases when commercial place is not rented yet, residential address is given.
  • What is a Registered office address & mail scanning service?
    • If you you don’t have a street address in the desired province, then we have an address service which you can make use of. This is primarily a document scan and mail service.
    • With this address added to the package, we will receive all documents that were sent to the business by Canada Revenue Agency, provincial Government and other Government entities and forward them to you in the form of scanned email copies.
  • Is Registered office address & mail scanning service renewable?
    Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

  • Extra-Provincial Registration (Mandatory)

  • Federal Corporations are required to register in the province in which they will conduct business and where the registered office is located. If you are planning to expand your business to other jurisdictions and provinces in the future then you will have to registering in those places too at that time. Moreover, extra-provincial registration documents are usually required for opening bank accounts, getting city licences and other business and official procedures.

  • Contact Person

  • Help

  • Who can be a Contact person?
    Usually Director is the Contact Person of the Corporation, it can also be a service provider like an accountant or a lawyer.

  • Director(s)

  • Directors supervise the overall management of the corporation and make all major decisions and they assume certain liabilities. Each director has equal power and may require to be present during the opening of the bank account. Therefore, trustable and decision making individual(s) should be added to this role.

  • Second Additional Director

  • Third Additional Director

  • Fourth Additional Director

  • Fifth Additional Director

  • Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

  • Help

  • Who can be a Director?
    A director must be person of :
    • at least 18 yrs of age.
    • of sound mind or mentally stable.
    • not declared in a state of bankruptcy.
  • What is the Residency Requirement for a director?
    There is no specific residency requirement for an Ontario Corporation. A Canadian national or foreign national can be the director(s) of an Ontario Corporation. The latest amendment (July 5, 2021) on Ontario Business Corporation Act has removed the previous residency requirement for an Ontario corporation.
  • Can I add or Remove a director later?
    Yes. A director can be added or removed at a later time.

  • Incorporator(s)

  • An incorporator is an individual or company who is requesting to incorporate. Generally, all the individuals who are directors are also be incorporators. If you are submitting for incorporation on behalf of your client then it should be your client's information here, not yours.

  • Second Additional Incorporator

  • Third Additional Incorporator

  • Fourth Additional Incorporator

  • Fifth Additional Incorporator

  • Note: If you want to add more than 5 Incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

  • Help

  • Who is an incorporator?
    An Incorporator can be an Individual or another Company, usually all Directors are Incorporators.

  • Officer(s)

  • Officers are responsible for the day-to-day operation of the corporation. The owners as well as the employees of the corporation can be in this role.

  • Second Additional Officer

  • Third Additional Officer

  • Fourth Additional Officer

  • Fifth Additional Officer

  • Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

  • Help

  • Who are the Officers in a corporation?
    Officers in a corporation manage the daily activities of the corporation. They can also be part of the board of directors. The common Officers titles are President, Secretary, Treasurer, VP, CEO.
  • Which title to choose for Officers?
    There is no specific rule regarding the titles of officers. You can use any title among that fits the best of the duties of the officer. Almost all corporations have an officer titled ‘President’, which might be useful for the operation of a corporation or when preparing legal contracts/documents.
  • Can more than one person hold the same Officer title?
    Unless there is a specific reason for it, same title for more than one officer is not advisable.
  • Standard share structure: Is commonly used when a corporation has one and single owner (shareholder). It allows to issue unlimited number of shares without naming any specific share class. It does not make any distinction between voting shares and non-voting shares.
    Advanced share structure: Is commonly used when a corporation has more than one owner and all the owners are family members (spouses, children, parents etc.). It allows to issue class A common voting and class B common non-voting share. This type of articles allows to issue common shares only and does not allow issuing preferred shares.
    Custom share structure: Is commonly used when a corporation has more than one owner and any one of the owners are non-family members (relatives, friends, business partners). This allows to make a custom share classes of your own (with/without preferred shares).
    If you don't have the attachment ready, you may send by email too.
  • Accepted file types: pdf, doc, docx, Max. file size: 32 MB.
    Allowed only in pdf, doc, docx format

  • Custom Articles: Shares & Provisions

  • The classes and any maximum number of shares that the corporation is authorized to issue:
  • Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
  • The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
  • Restrictions, if any, on business the corporation may carry on or on powers the corporation may exercise. If none, enter "None"
  • Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

  • Help

  • Can I change the Articles of Incorporation?
    Once the corporation is registered, the Articles of Incorporation is also registered with government. The articles of an incorporated business could be changed with proper filing (Articles of Amendment) and fees.
  • Help me on customizing the articles
    The "Advanced Articles of Incorporation" allows to issue class A common voting share and class B common non-voting shares. If you want to customize common/preferred/voting/non-voting/custom share class names etc., you may choose "set my own text " option. The custom share structure option will be displayed in next steps.

  • Share Structure

  • Most people issue share at $1 price in the beginning.

  • Help

  • Why corporations need share?
    Because a corporation a legal entity by itself and separate from its owners, therefore, it could owned only through its shares. The corporation's assets and stocks are split into pieces and each of these pieces is called share. If a corporation issues 100 shares with $1 each, the total net worth of the corporation is 100x$1=$100.
  • What is the recommended share price?
    Most people issue share at $1 price in the beginning.
  • Can I change share price?
    Yes, you can do so. For the simplicity of incorporation, commonly $1 is set as the initial share price. Eventually, the share price and share numbers could be changed.
  • What is class A and B shares?
    Class A common voting share owners have voting rights to change the corporation's policies and rules. Class B common non-voting share owners do not have such rights.

  • Shareholders

  • Shareholders can be individuals or other Businesses. Shares are assigned in terms of number, not in percentage. In most cases, each shareholder have one share. If you have multiple shareholders and want to assign in percentage. read the help section.

  • Please enter a number from 1 to 10000000.

  • Please enter a number from 1 to 10000000.

  • Please enter a number from 1 to 10000000.

  • Please enter a number from 1 to 10000000.
  • Note: If you want to add more than 5 shareholders, you may need to place a customized order. For now, you can place order with these five shareholders and afterwards, give us a call to convert it into a customized order.

  • Help

  • What is the recommended shares?
    Most People put 1 as Shares, but can be any Number. Share cannot be fraction. If you are the only shareholder then you own 100% of the Shares.
  • Can I Add or Remove shareholder later?
    Yes. You can add or remove Shareholder later at anytime.
  • How to put share in percentage?
    Total share is calculated by adding up each shareholder's share number. Example: your share is 60, your spouse's share is 40. Then total shares = 60 + 40 = 100. In this case, you hold 60% and spouse holds 40%. If more than one shareholder and you want to assign in percentage, make total share number as 100.

  • Share Structure

  • First Share Class

  • 2nd Share Class

  • 3rd Share Class

  • 4th Share Class

  • 5th Share Class

  • Shareholders

  • Shareholders can be individuals or other Businesses. Shares are assigned in terms of number, not in percentage. In most cases, each shareholder have one share. If you have multiple shareholders and want to assign in percentage. read the help section.

  • 1st Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • 6th Shareholder

  • 7th Shareholder

  • 8th Shareholder

  • 9th Shareholder

  • 10th Shareholder

  • Corporate Accounts

  • If you hire or plan to hire one or more Employees, you may need to register for Workplace Safety and Insurance Board (WSIB) Account.

  • Help

  • What is a Business Number?
    Business Number (BN): a unique, nine-digit number and the standard identifier for businesses which is unique to a business or legal entity. When a new business is registered, this mandatory 9 digit number to be obtained from Canada Revenue Agency (CRA).
  • What is a Corporate Tax ID?
    Corporate Tax ID (RC 0001): When a new corporation is set up, corporation income tax program account to be obtained from Canada Revenue Agency (CRA). It includes the letters RC and a four-digit reference number. For example:
    Business number: 123456789
    Corporate Tax ID: 123456789 RC 0001
  • Who needs to register with WCB?
    • Registering with Workers Compensation or Workplace Safety and Insurance Board (WCB) is required for most businesses within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WCB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WCB anyways for protection to their workers.
    • WCB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.

  • CRA Accounts

  • CRA (Canada Revenue Agency) Programs Account Registration Summary. Sample

  • Help

  • Who needs a GST/HST account?
    If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required.
  • Who needs a payroll account?
    If you hire Employees including yourself, then you need a Payroll Account Number.
  • Who needs an Import account?
    If you Import Goods into Canada, then you need an Import Account Number.
  • Who needs an Export account?
    If you Export Goods out of Canada, then you need an Export Account Number.
  • Why should I choose in package?
    1. These Services when added with the package costs less. To do this services later involves manual process and cost more money and takes longer time.
    2. Cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.

  • Corporation Maintenance

  • Help

  • What is Annual Return?
    Every corporation has to file its annual return with Government Canada every year. Filing an annual return avoids the potential administrative dissolution of a business.
  • What is Annual Support Service?
    A new company often needs support from legal, accounting and incorporation team. The support services includes guidelines, directions and responding to the notices received from government, CRA, competitors etc. Please note, the support service should not be considered as 'legal advise'. Our lawyers prepares documents as in-house legal counsels and do not represent the clients.
  • What can be the Domain Name?
    After your company is Registered we can instantly apply for a Domain Name. We do our best to get this Domain Name matching your corporation Name. (example: www.businessname.ca).
  • What is professional Email Address?
    Professional Email Address is the one with your Corporation Name in it. (Example: custom@yourbusinessname.ca).

  • Corporate Kits

  • Help

  • What is share certificate?
    A Share certificate is a physical document issued on behalf of a corporation which shows the number of shares owned by a Shareholder. A share certificate is also referred to as a stock certificate.
  • What is corporate seal?
    A Corporate Seal is an embossing tool that a Corporation may use to stamp important documents. This Seal bears the Corporation name and Province. Companies use their seal to certify important documents.
  • How supplies will be shipped?
    Supplies (physical minute book, share certificate, corporate seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.
  • Pocket Embossed Seal
  • Desk Embossed Seal
  • Two in One Embossed Seal
  • Self-Inking Stamp

  • Shipping Details

  • Help

  • What is included in this Processing Queue?
    The Processing Queue includes Incorporation and Emailing the Certificate, Articles and Electronic Minute Book (if Included). The Remaining Process in this Package like Business Number, CRA Programs Accounts Set Up, WSIB Registration, etc. are initiated after incorporation processes.

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  • Telephones

  • Toronto: 647 948 8373
    Edmonton: 780 851 2828
    Vancouver: 604 449 1691
    Quebec: 438 558 2878
    Winnipeg: 204 202 8373
    Other (Toll Free): 1 888 343 4086

  • Quick Links

  • About MD Legals
    Legal Disclaimer
    Terms of Use
    Frequently Asked Question
    Email: info@mdlegals.ca
    Fax: 647 945 8763

  • Our Locations

  • Mississauga: 102-1270 Central Pkwy W, ON L5C 4P4
    Edmonton: 16143 142 St NW, Edmonton, T6V 0M7
    Vancouver: 1248-13351 Commerce Pkwy, V6V 2X7
    Quebec: 710-5455 De Gaspe Ave Montreal, H2T 3B3
    Winnipeg: 201 Portage Ave, Suite 1800, R3B 3K6
    Regina: 2010 11th Ave, 7th Floor, Regina, S4P 0J3

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